Operations & Administrative Support Specialist

Compass Business Solutions Inc; Goose Creek (SC); On-site; USD 42,000 - 56,000; Full time

Job summary

Alumicore, with a Goose Creek, SC branch, seeks an Operations & Administrative Support Specialist to balance office duties with inventory and AP tasks in a dynamic industrial setting.

The role supports multiple departments, handles data entry, AP processing, shipping/receiving backup, and inventory reconciliation, with emphasis on accuracy and reliability in a manufacturing environment.

Qualifications

• High school diploma or equivalent; associate degree or coursework preferred.
• 2+ years of office/administrative experience; manufacturing or logistics background preferred.
• Proficiency with Microsoft Office Suite and strong spreadsheet skills.
• Working knowledge of QuickBooks and ERP/inventory platforms (RIMAS a plus).

Responsibilities

• Manage employee uniform orders, distribution, and inventory.
• Update the official employee contact directory.
• Monitor and restock office supplies.
• Provide general admin support to management and teams.
• Scan, upload, and organize AP invoices.
• Assist with basic invoice data entry in QuickBooks.
• Process routine vendor documents and file invoices.
• Enter daily inventory transactions and keep spreadsheets.
• Reconcile scrap and finished goods inventory.
• Support ERP migration testing and data transition.
• Conduct monthly/annual physical inventory counts.
• Back up Shipping/Receiving: weigh vehicles and sign BOLs.

Job description

About Alumicore

Alumicore is a Pittsburgh, PA based company in the aluminum melting operations, with a branch located in Goose Creek, SC. We work alongside our customers to provide innovative solutions to the aerospace, beverage can, automotive, and high-end specialty markets.

The Operations & Administrative Support Specialist role is positioned to support multi-departmental workflow transitions, providing operational, inventory, accounting, and general administrative support. This versatile role transitions core accounts payable (AP) processing and routine inventory management tasks into a centralized support function while backing up shipping/receiving operations. The ideal candidate thrives in a dynamic industrial environment, demonstrates high data accuracy, and comfortably balances office administrative responsibilities with outdoor physical inventory audits.

Essential Responsibilities:

General Office & Administrative Operations

• Manage employee uniform ordering, distribution, and inventory levels.
• Maintain and update the official employee contact directory.
• Monitor office supply levels, order routine office supplies, and restock common spaces.
• Provide general administrative support to management and operational teams as assigned.

Accounts Payable (AP) Support

• Scan, upload, and organize accounts payable invoices into electronic management systems.
• Assist with basic invoice data entry into QuickBooks.
• Process routine vendor documents, route invoices for approval, and maintain organized AP digital and physical files.

Inventory Control & Spreadsheet Reconciliation

• Perform data entry for daily inventory transactions, production charge sheets, and operational tracking files.
• Maintain and update master inventory spreadsheets and records, including sales trackers and stock logs.
• Reconcile scrap and finished goods inventory balances on a regular basis.
• Transition daily data entry workflows into current systems (RIMAS) and assist in testing/implementing the company's upcoming ERP software migration.
• Conduct and support physical inventory counts for scrap, finished goods, and raw materials (monthly and annual inventory audits).

Shipping & Receiving Backup Support

• Serve as primary secondary backup for the Shipping/Receiving Coordinator.
• Operate truck scales to weigh inbound and outbound transport vehicles.
• Interact directly with freight drivers, sign bills of lading (BOLs), and complete required shipping and receiving paperwork accurately and timely.

Education and Experience Requirements:

1. High school diploma or equivalent required; associate degree or relevant coursework in business, accounting, or operations preferred.
2. 2+ years of office/administrative experience required; inventory support, accounting support, operational support experience in a manufacturing, scrap recycling, or logistics environment preferred.
3. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) with strong spreadsheet entry skills.
4. Working knowledge or basic exposure to QuickBooks and specialized ERP/inventory platforms (RIMAS experience is a plus).

Working Conditions:

1. Work in a physically demanding, high-heat, deadline-driven, and production-focused setting.
2. Working is performed in an industrial manufacturing environment with split between an office setting within an industrial recycling plant and outdoor operational yards.
3. Physical inventory tasks require working outdoors and direct exposure to seasonal weather extremes (hot and cold weather conditions).
4. See, hear, talk, and perform tasks requiring manual dexterity and visual acuity; kneel, sit, stand, walk, bend, crouch, stoop, reach, pull, push and other similar, repetitive tasks requiring physical activity.
5. Required use of personal protective equipment (PPE) in designated areas.
6. Lifting, pushing, and pulling up to 25lbs.

Alumicore committed to cultivating a workplace where diverse voices, perspectives, and experiences help drive our innovation and success. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, or any other protected characteristic. Alumicore is proud to be an equal opportunity employer