Operations Administrative Specialist

Ace Parking Inc.; Phoenix (AZ); On-site; USD 36,000 - 48,000; Full time

Job summary

Ace Parking Inc. in Phoenix, AZ is seeking an administrative assistant to support the operations team with mail handling, data entry, and records management, while upholding our culture of accountability, service, and profitability.

You will greet clients, manage calls and emails, prepare reports and presentations, coordinate office activities, and assist in vendor relations. The role emphasizes detail, discretion, and teamwork in a fast-paced environment.

Qualifications

• 1-2 years’ experience as an Administrative Assistant preferred.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite.
• Attention to detail and accuracy in administrative tasks.
• Discretion and professionalism in handling confidential information.
• Ability to work effectively in a team environment.

Responsibilities

• Provide administrative support to the operations team; manage mail, data entry, and databases.
• Serve as a point of contact between team members, clients, and partners; manage calls and correspondence.
• Prepare reports, presentations, and correspondence; maintain facility records.
• Coordinate and organize office activities and vendor relationships.
• Oversee inventory, office supplies, and asset management.

Skills

Administrative experience

Organizational skills

Communication skills

Multitasking

Teamwork

Discretion

Tools

Microsoft Office

Job description

Ace Parking Inc. in Phoenix, AZ is seeking an administrative assistant to support the operations team with mail handling, data entry, and records management, while upholding our culture of accountability, service, and profitability.

You will greet clients, manage calls and emails, prepare reports and presentations, coordinate office activities, and assist in vendor relations. The role emphasizes detail, discretion, and teamwork in a fast-paced environment.