Operations Administrative Specialist

FirstService Residential; Florida; Vor Ort; USD 20.000 - 29.000; Vollzeit

Benefits dieser Stelle

Full benefits package

401k with company match

Paid holidays

Zusammenfassung

FirstService Residential is seeking an administrative assistant in Florida to provide support across Operations, IT, Purchasing, and Banking. This full-time role requires handling calls, mailings, calendars, and document preparation, with a focus on accuracy and confidentiality.

The position emphasizes teamwork, strong communication, and proficient use of Windows and MS Office, with hours Friday–Tuesday 3pm–11pm and occasional travel as needed.

Qualifikationen

• Associate degree in business or related field and 2–3 years administrative experience.
• Proficient with MS Office (Word, Excel, PowerPoint, Outlook) and Windows.
• Strong communication, organizational, and multitasking skills.

Aufgaben

• Provide administrative support to the Operations department and Management.
• Handle calls, voicemails, mailings, and billings; manage office supplies and AR tasks.
• Prepare letters, presentations, and reports; assist with calendars and meetings.
• Support IT, Purchasing, Operations, and Banking functions as needed.
• Maintain confidentiality and adhere to policies and procedures.

Kenntnisse

Customer service

Verbal communication

Written communication

MS Office

Windows

Organization

Multitasking

Confidentiality

Ausbildung

Associate degree in business or related field

Tools

Windows

MS Office

Jobbeschreibung

FirstService Residential is seeking an administrative assistant in Florida to provide support across Operations, IT, Purchasing, and Banking. This full-time role requires handling calls, mailings, calendars, and document preparation, with a focus on accuracy and confidentiality.

The position emphasizes teamwork, strong communication, and proficient use of Windows and MS Office, with hours Friday–Tuesday 3pm–11pm and occasional travel as needed.