Operations Administrative Specialist

City of Cincinnati; Cincinnati (OH); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Health benefits

Pension plan

Paid time off

Job summary

The City of Cincinnati is seeking a versatile administrative professional to provide clerical, technical, and supervisory support within an assigned service area. You will assist city programs, prepare and analyze information, and develop tracking systems and reports.

Responsibilities include budgeting support, vendor/purchasing activities, and preparing presentations. Excellent communication, organization, and problem-solving skills are essential for success in a dynamic municipal environment.

Qualifications

• Record keeping principles and procedures.
• English usage, spelling, grammar, and punctuation.
• Budget preparation basics and accounting basics as appropriate.
• Principles of project management.
• Mathematics and statistics basics for analysis.
• Modern office procedures and software.
• Program development and administration principles.
• Business letter writing and report preparation.
• Knowledge of relevant laws, codes, and regulations.
• Management skills to analyze programs and needs.
• Various software and mainframe applications relevant to area.
• Grant application process and administration as appropriate to area.

Responsibilities

• Provide clerical, technical, and administrative support to supervisor and city programs.
• Prepare and analyze information, and produce reports and presentations.
• Develop forms, tracking systems, databases, and spreadsheets.
• Assist in budgeting, purchasing processes, training programs, and contracts.
• Respond to inquiries from employees and the public; maintain records and files.

Skills

Record keeping

English usage

Budgeting

Project management

Mathematics

Statistics

Program development

Report writing

Interpersonal skills

Time management

Operations analysis

Education

Associate's degree in business/related field

Bachelor's degree preferred

One year experience with Associate's degree

Education may substitute for experience

Tools

Microsoft Office

Mainframe applications

Computer networks (LAN/WAN)

Job description

The City of Cincinnati is seeking a versatile administrative professional to provide clerical, technical, and supervisory support within an assigned service area. You will assist city programs, prepare and analyze information, and develop tracking systems and reports.

Responsibilities include budgeting support, vendor/purchasing activities, and preparing presentations. Excellent communication, organization, and problem-solving skills are essential for success in a dynamic municipal environment.