Operations & Administrative Project Manager Full-time

Remote; San Francisco (CA); Remote; USD 12,000 - 14,000; Full time

Benefits offered by this job

HMO health insurance

Remote work

Performance incentives

Career growth

Paid training

100% work-from-home

Holiday & overtime pay

Job summary

Wing is seeking an Operations & Administrative Project Manager to join our remote team. This full-time role focuses on coordinating client communications, scheduling, and financial administration, including QuickBooks entries, billing, and SOPs.

You will maintain project boards, CRM records, and process documentation while ensuring tasks follow established workflows with autonomy and reliability. Ideal candidates have strong organizational skills, attention to detail, and the ability to manage

Qualifications

• Strong organizational and coordination skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple tasks, schedules and follow-ups.
• Experience with bookkeeping or finance administration is an advantage.
• Familiarity with QuickBooks is desired.
• Ability to manage client communications professionally.
• Experience maintaining project boards, CRM records, and process documentation.
• Ability to work independently, take ownership of recurring tasks, and follow established processes.

Responsibilities

• Manage client inboxes, draft routine replies, and handle scheduling and follow-ups.
• Handle bookkeeping and finance administration, including QuickBooks entries.
• Manage billing and delivery documentation.
• Maintain client task and project management systems, including Monday boards.
• Maintain CRM records and process documentation.
• Prepare and maintain meeting agendas.
• Coordinate recurring administrative and operational tasks to support smooth daily operations.
• Follow established workflows and ensure tasks and documentation are handled accurately and consistently.

Skills

Organization

Coordination

Attention to detail

Task management

Client communication

Tools

QuickBooks

Job description

Defining the future of work & living globally

Operations & Administrative Project Manager Full-time

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Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Operations & Administrative Project Manager Full-time

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we're looking for a Operations & Administrative Project Manager to start immediately!

Duties and Responsibilities include but are not limited to:

Manage client inboxes, draft routine replies, and handle scheduling and follow-ups.

Handle bookkeeping and finance administration, including QuickBooks entries.

Manage billing and delivery documentation.

Maintain client task and project management systems, including Monday boards.

Maintain CRM records and process documentation.

Prepare and maintain meeting agendas.

Coordinate recurring administrative and operational tasks to support smooth daily operations.

Follow established workflows and ensure tasks and documentation are handled accurately and consistently.

Qualifications:

Strong organizational and coordination skills.

Excellent attention to detail and accuracy.

Ability to manage multiple tasks, schedules, and follow-ups.

Experience with bookkeeping or finance administration is an advantage.

Familiarity with QuickBooks is desired.

Ability to manage client communications professionally.

Experience maintaining project boards, CRM records, and process documentation.

Ability to work independently, take ownership of recurring tasks, and follow established processes.

Willingness to learn client-specific workflows and standard operating procedures.

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps
• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Holiday & Overtime Pay

Schedule and Location:

Schedule: 8:00 AM - 5:00 PM EST
Employment Type: Full-Time
Location: Remote

Salary Package:

Starting at PHP 75,000 per month with HMO

Software Tools and Websites Required:

QuickBooks - bookkeeping familiarity and experience are desired.

Training Provided:

Client-specific workflows and standard operating procedures (SOPs).

Only qualified candidates will be invited to take the assessment and be scheduled for an interview.

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