Operations Administrative Coordinator

A. Duie Pyle; West Chester (Chester County); Vor Ort; USD 42.000 - 56.000; Vollzeit

Zusammenfassung

A. Duie Pyle, a family-owned transportation and distribution leader, seeks an Administrative Coordinator to support Dedicated Operations. You will handle customer billing, driver payroll, and cross-functional admin tasks to help leadership manage reporting and special projects.

You will work across multiple systems, maintain data integrity, and protect confidential information while delivering timely, accurate payroll and billing support to internal teams.

Qualifikationen

• High school diploma or equivalent required; associate degree preferred.
• Experience in administrative support, billing, payroll, or logistics preferred.
• Excellent numerical accuracy with strong organizational skills.

Aufgaben

• Process accurate and timely billing for dedicated customer accounts.
• Prepare and process weekly driver payroll for dedicated operations.
• Collaborate with Accounts Receivable to resolve outstanding balances and disputes.
• Provide administrative support to Sales and Operations leadership, including reporting and documentation.
• Maintain records and ensure data integrity across multiple systems; handle confidential information.

Kenntnisse

Attention to detail

Organization

Time management

Interpersonal communication

Customer service

Problem-solving

Verbal communication

Written communication

Ausbildung

High school diploma or equivalent

Associate's degree or related experience preferred

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Jobbeschreibung

A family-owned business since 1924, A. Duie Pyle provides a range of integrated transportation and distribution solutions throughout the Northeast. Supported by our vast network of Less-Than-Truckload (LTL) service centers, warehouse facilities, and dedicated locations, we have the ability to offer flexible and seamless integrated solutions tailored to our customer’s needs.

Simply put, when it comes to integrated supply chain solutions, Pyle People Deliver. Our promise is to provide outstanding service as it remains to be our first and foremost mission.

Position Summary:

We are seeking a highly organized and detail-oriented Administrative Coordinator to support our Dedicated Operations team. This role is responsible for coordinating customer billing, processing driver payroll, providing administrative support to Sales and Operations leadership, and partnering with Accounts Receivable to resolve billing discrepancies.

The responsibilities of the position include, but are not limited to:

• Processing accurate and timely billing for assigned dedicated customer accounts
• Preparing and processing weekly driver payroll for dedicated operations, ensuring accuracy and compliance with established deadlines
• Partnering with the Accounts Receivable team to research and resolve outstanding balances, invoice disputes, and other billing-related issues
• Providing administrative support to Sales Directors and Operations Directors, including reporting, documentation, correspondence, and special projects
• Maintaining accurate records and ensure data integrity across multiple systems
• Prioritizing multiple tasks while meeting critical payroll, billing, and operational deadlines
• Maintaining confidentiality when handling payroll, employee, and customer information
• Supporting additional departmental and administrative projects as assigned

To be qualified for this position, you must possess the following:

• High school diploma or equivalent required; associate's degree or related administrative experience preferred
• Previous experience in administrative support, billing, payroll, transportation, logistics, or accounting is preferred
• Strong attention to detail with a high level of accuracy
• Excellent organizational and time management skills with the ability to manage multiple priorities
• Strong interpersonal, verbal, and written communication skills
• Excellent customer service and problem-solving abilities
• Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word
• General understanding of business operations, accounting, and payroll principles
• Ability to follow established policies, procedures, and confidentiality standards

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.