Strategic Operations Coordinator

The County of Galveston; United States; On-site; USD 41,000 - 50,000; Full time

Job summary

The County of Galveston is seeking an experienced administrative professional to support budgeting, purchasing, payroll, and reporting within the Professional Services department. This role handles complex documents, maintains inventory, processes invoices, and answers inquiries from internal and external customers.

Two years of administrative office management experience and strong written and oral communication skills are required.

Qualifications

• Requires two years of experience in administrative office management.
• Excellent oral and written communication skills.
• Experience with budgeting and purchasing processes is a plus.

Responsibilities

• Assists department management with budget activities and reviews monthly financial reports.
• Prepares complex department documents, records, reports, and forms requiring policy knowledge.
• Initiates reports and documents based on operations, deadlines, and reporting requirements.
• Researches, consolidates, and tabulates information for requested reports and materials.
• Maintains inventories; processes purchasing documents and vendor invoices for payment.
• Serves as liaison between management and staff; answers questions about activities and services.
• Processes invoices for payment and maintains purchasing records and related documents.
• Maintains expenditure records and reconciles accounts.
• Maintains department calendars; schedules meetings and travel; distributes agendas.
• Enters information into department databases; creates files and purges old data.
• Researches information from databases and incorporates into reports and summaries.
• Maintains vendor lists, code books, SOPs, and mailing lists.
• Performs payroll duties; monitors timesheets and pension codes; ensures correct entries.
• Receives shipments, verifies items, and maintains computer equipment inventory.
• Processes IT equipment/software requests for all County departments.
• Answers department phones and distributes documents and information as needed.

Skills

Budget management

Oral and written communication

Data entry

Job description

The County of Galveston is seeking an experienced administrative professional to support budgeting, purchasing, payroll, and reporting within the Professional Services department. This role handles complex documents, maintains inventory, processes invoices, and answers inquiries from internal and external customers.

Two years of administrative office management experience and strong written and oral communication skills are required.