Operations Administrative Coordinator

Caesars Entertainment; Chandler (OK); On-site; USD 35,000 - 52,000; Full time

Job summary

Caesars Entertainment in Chandler, OK, seeks an organized administrative professional to support Food & Beverage, Security, and Facilities. You will coordinate meetings, maintain confidential files, and help manage project coordination and work requests in a fast-paced gaming environment.

You will handle calls, mail, and communications, assist with VR scheduling, and ensure a clean, efficient office. The role requires strong communication, confidentiality, and the ability to work independently

Qualifications

• Minimum two (2) years of administrative, clerical, office support experience.
• Experience in gaming, hospitality, or multi-unit operations preferred.
• Proficient in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.
• Experience operating office equipment including copiers, scanners, printers, and multi-line phone systems.
• Strong organizational, multitasking, and time management skills.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Provide administrative support to Food & Beverage, Security, and Facilities.
• Coordinate meetings, appointments, correspondence, reports, and schedules as assigned.
• Maintain confidential files, records, and administrative documentation.
• Assist with project coordination, tracking assignments, work requests, service tickets, deadlines, and follow-up activities.
• Answer and direct incoming calls while serving as a point of contact for visitors, vendors, and internal departments.
• Assist with incoming and outgoing communications for operational and administrative teams.
• Receive, sort, distribute, and process incoming mail, packages, and deliveries.
• Order office, operational, and departmental supplies through approved purchasing systems.
• Maintain a clean, organized, and professional office environment.
• Deliver supplies and materials between office and warehouse locations as necessary.
• Provide administrative support for Virtual Roster (VR) processes and workforce scheduling activities.
• Support department leaders with Virtual Roster (VR) maintenance, updates, and reporting.
• Perform all other duties as assigned.

Skills

Administrative experience

Organizational skills

Multitasking

Time management

Verbal and written communication

Customer service

Independent work

Problem solving

Tools

MS Office Suite

Copier/Scanner/Printer

Multi-line Phones

Job description

WE ARE CAESARS
At Caesars Entertainment, our Mission, Vision & Values reflect our unique purpose, providing people with possibilities and places to have fun. Our Mission, Vision & Values represent a unifying and inspiring way forward, and all Team Members are expected to uphold them.
Our Mission: “Create the Extraordinary"
Our Vision: “We create spectacular worlds that immerse, inspire and connect you. We don’t perform magic; we create it with excellence.”
Our Values: “Blaze the Trail, Together We Win, All-In on Service”
Our corporate social responsibility framework, People Planet Play, represents our continuous dedication to enhancing economic development, uplifting the wellbeing of our Team Members and their families, and making positive contributions to the communities we operate in.

Job Summary

Provide administrative support to Food & Beverage, Security, and Facilities.

Coordinate meetings, appointments, correspondence, reports, and schedules as assigned.

Maintain confidential files, records, and administrative documentation.

Assist with project coordination, tracking assignments, work requests, service tickets, deadlines, and follow-up activities.

Answer and direct incoming calls while serving as a point of contact for visitors, vendors, and internal departments.

Assist with incoming and outgoing communications for operational and administrative teams.

Receive, sort, distribute, and process incoming mail, packages, and deliveries.

Order office, operational, and departmental supplies through approved purchasing systems.

Maintain a clean, organized, and professional office environment.

Deliver supplies and materials between office and warehouse locations as necessary.

Provide administrative support for Virtual Roster (VR) processes and workforce scheduling activities.

Support department leaders with Virtual Roster (VR) maintenance, updates, and reporting.

Perform all other duties as assigned.

All team members will follow the Everyone Greets Everyone (EGE) policy. It is the expectation that every team member, front or back of house, should proactively seek out opportunities to greet guests and their fellow team members daily. EGE policy states teams members should: acknowledge guests and fellow team members within 10 feet; initiate friendly verbal greeting within 5 feet; keep your head up, look around (“head on a swivel”); look for opportunities to greet guests and others; please remember that when you are on the floor, you are “on stage”.

Team members willparticipatein all mandatory meetings and pre-shift BUZZ sessions.

How You Will Create the Extraordinary

Must be able to sit for extended periods of time.

Must be able to stand, walk, bend, kneel, reach, twist, and perform general office activities throughout the workday.

Must be able to lift, carry, push, or pull up to 50 pounds unassisted.

Must possess manual dexterity sufficient to operate computers, telephones, copiers, scanners, and other office equipment.

Must be able to travel between office locations, operational areas, and warehouse facilities.

Must be able to respond to visual and auditory cues.

Professional office environment with frequent interaction with Team Members, guests, vendors, and visitors.

May be exposed to loud noise, secondhand smoke, dust, and other environmental conditions associated with a gaming and entertainment property.

Must be able to work weekends, holidays, and varied schedules as business needs dictate.

What You Will Need

Minimum two (2) years of administrative, clerical, office management, executive support, or business operations experience required.

Experience in gaming, hospitality, entertainment, or multi-unit business operations preferred.

Proficient in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.

Experience operating office equipment including copiers, scanners, printers, and multi-line telephone systems.

Strong organizational, multitasking, and time management skills.

Excellent verbal, written, and interpersonal communication skills.

Ability to maintain confidentiality and exercise sound judgment.

Strong problem-solving and decision-making abilities.

Ability to work independently with minimal supervision.

Exceptional customer service and relationship-building skills.

Experience with purchasing systems, inventory management, or facilities support preferred.

Must be able to obtain and maintain any required gaming licenses.

TOGETHER WE WIN
We believe in delivering family-style service—an approach that fosters warmth, connection, and a genuine sense of belonging. Our team treats every guest and colleague with the same care and hospitality we would extend to family, creating a welcoming environment built on respect, teamwork, and personalized attention. Whether assisting customers or collaborating with coworkers, we prioritize service that is thoughtful, supportive, and rooted in genuine relationships.

DISCLAIMER
These statements are intended to describe the general nature and level of work being performed in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the position. The Company reserves the right to make changes to the job description whenever necessary.
As part of the onboarding process for new hires, candidates will be required to complete a background check. In addition, pre-employment drug testing is mandatory for any role operating a motor vehicle (Valet, Bus Drivers, Limo Drivers), Facilities and/or Engineering, Lifeguards, Pilots, Security and Surveillance roles. Pre-employment screenings will be completed prior to an offer being extended, except where applicable law requires that such pre-employment screening may occur post-offer. The Company is an equal opportunity employer and does not discriminate against employees or applicants based on race, color, national origin, sex, age over 40, religion, disability, sexual orientation, gender identity or expression, veteran status, marital status, or any other characteristic protected by law.

ADA
Caesars Entertainment will engage in an interactive process and make reasonable accommodations, as required by law, for individuals with disabilities or to accommodate pregnancy, pregnancy-related conditions, or where a conflict exists between the position and an individuals’ religious beliefs or practices.

EQUAL EMPLOYMENT OPPORTUNITY
Caesars Entertainment is an Equal Opportunity Employer. Caesars Entertainment will not discriminate against any employee or applicant based upon a person’s race, color, creed, religion, national origin, sex, marital status, disability, status with regard to public assistance, age, sexual or affectional orientation, gender identity, familial status, ancestry, local human rights commission activity, citizenship, genetic information, protected veteran or military status, or any other protected class.

Job Info

• Job Identification 91220
• Job Category Food and Beverage & Culinary