Operations & Administrative Assistant (U.S. / Mexico Operations)

Hexin Machinery USA Inc.; Wixom (MI); On-site; USD 40,000 - 60,000; Full time

Job summary

A manufacturing company based in Wixom, Michigan, is seeking a bilingual Operations & Administrative Assistant to support the General Manager in coordinating administrative and operational processes across its U.S. and Mexico entities. The ideal candidate will have 3–5 years of experience in an administrative or operations role, fluency in English and Spanish, and strong organizational skills. Responsibilities include operational coordination, HR support, and assisting with accounting. Must be authorized to work in the United States.

Qualifications

• 3–5 years experience in an administrative or operations role in international manufacturing.
• Experience in manufacturing or automation companies is preferred.
• Comfortable working in an international company environment.

Responsibilities

• Support General Manager in coordinating administrative operations between U.S. and Mexico offices.
• Track operational tasks and ensure compliance with internal policies.
• Assist in onboarding documentation and maintain employee records.

Skills

Fluent in English and Spanish

Strong organizational skills

Coordination skills

Ability to manage multiple processes

Job description

United States (supporting operations in both the U.S. and Mexico)

Company based Wixom, Michigan, United States

Position Summary

Hexin Machinery USA is seeking a bilingual Operations & Administrative Assistant to support the General Manager in coordinating administrative and operational processes across our U.S. and Mexico entities.

This position will assist in overseeing office administration, accounting coordination, HR procedures, and operational planning. The role focuses on process coordination, follow‑up, and operational support, ensuring that internal teams and external partners execute tasks efficiently.

The position will not require performing detailed accounting or HR technical work, but will assist in monitoring processes, coordinating with staff, and ensuring procedures are completed properly.

Key Responsibilities

• Operational Coordination
• Support the General Manager in coordinating administrative operations between U.S. and Mexico offices
• Track operational tasks, deadlines, and internal reporting
• Ensure communication and alignment between teams
• Accounting Coordination
• Assist in coordinating with accountants and finance staff
• Help organize financial documents and reporting schedules
• Human Resources Support
• Assist with employment procedures including onboarding documentation and employee records
• Coordinate with HR staff regarding employment compliance and internal policies
• Office Administration
• Coordinate vendor communication, contracts, and office procedures
• Track operational plans, schedules, and administrative processes
• Assist with internal documentation and reporting
• Cross-Border Communication
• Help facilitate communication between U.S. leadership and Mexico operations teams
• Translate or coordinate bilingual communication when necessary

Qualifications

• 3–5 years experience in an administrative, operations assistant, or coordinator role in international manufacturing business
• Experience working in manufacturing, industrial, or automation companies preferred
• Fluent in English and Spanish
• Strong organizational and coordination skills
• Ability to manage multiple processes and follow up on tasks
• Comfortable working in an international company environment

Preferred Background

• Experience supporting operations in a manufacturing company
• Experience coordinating with accountants and HR processes
• Experience working with U.S.–Mexico operations

Reporting Line

This position reports directly to the General Manager and supports cross‑border operational coordination between Hexin USA and Hexin Mexico.

Other note

• Must be legally authorized to work in the United States.
• The company does not provide visa sponsorship