Operations Administrative Assistant - Gas Utilities

Quanta Services; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k) with immediate matching and v에서

Medical, Dental, Vision benefits

PPO/HSA/FSA options

Short term and long term benefits

Employee discounts

Job summary

DIGCO, a Quanta Services company, seeks an Administrative Assistant to support underground gas utility construction operations in Houston. This role reports to the Director of Operations and handles job tracking, scheduling, billing, data entry, and documentation management to ensure timely, accurate processing.

Responsibilities include managing records, assisting project administration, and handling day-to-day office tasks while maintaining confidentiality and a safe work environment.

Qualifications

• Proficient with MS Office (Outlook, Excel, Word).
• Strong data entry accuracy and attention to detail.
• Ability to organize, prioritize, and manage multiple tasks.
• Excellent verbal and written communication skills.
• Bilingual English and Spanish preferred.

Responsibilities

• Enter, maintain, and update job information and project records in databases.
• Assist with daily, weekly, and monthly job tracking reports.
• Coordinate schedules for crews, supervisors, and client meetings.
• Communicate with clients regarding work status and billing inquiries.
• Support billing by organizing and submitting required documents.
• Maintain filing systems for project and administrative records.
• Assist with invoice tracking and data verification.
• Prepare spreadsheets and reports using Office applications.
• Monitor emails and distribute information to staff in a timely manner.
• Foster communication between field personnel, management, clients, and subcontractors.
• Assist onboarding documents and training records as needed.

Skills

Microsoft Outlook

Microsoft Excel

Microsoft Word

Data entry

Organizational skills

Communication skills

Bilingual English/Spanish

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

DIGCO, a Quanta Services company, seeks an Administrative Assistant to support underground gas utility construction operations in Houston. This role reports to the Director of Operations and handles job tracking, scheduling, billing, data entry, and documentation management to ensure timely, accurate processing.

Responsibilities include managing records, assisting project administration, and handling day-to-day office tasks while maintaining confidentiality and a safe work environment.