Administrative Assistant

Quanta Services; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k) with immediate matching and v에서

Medical, Dental, Vision benefits

PPO/HSA/FSA options

Short term and long term benefits

Employee discounts

Job summary

DIGCO, a Quanta Services company, seeks an Administrative Assistant to support underground gas utility construction operations in Houston. This role reports to the Director of Operations and handles job tracking, scheduling, billing, data entry, and documentation management to ensure timely, accurate processing.

Responsibilities include managing records, assisting project administration, and handling day-to-day office tasks while maintaining confidentiality and a safe work environment.

Qualifications

• Proficient with MS Office (Outlook, Excel, Word).
• Strong data entry accuracy and attention to detail.
• Ability to organize, prioritize, and manage multiple tasks.
• Excellent verbal and written communication skills.
• Bilingual English and Spanish preferred.

Responsibilities

• Enter, maintain, and update job information and project records in databases.
• Assist with daily, weekly, and monthly job tracking reports.
• Coordinate schedules for crews, supervisors, and client meetings.
• Communicate with clients regarding work status and billing inquiries.
• Support billing by organizing and submitting required documents.
• Maintain filing systems for project and administrative records.
• Assist with invoice tracking and data verification.
• Prepare spreadsheets and reports using Office applications.
• Monitor emails and distribute information to staff in a timely manner.
• Foster communication between field personnel, management, clients, and subcontractors.
• Assist onboarding documents and training records as needed.

Skills

Microsoft Outlook

Microsoft Excel

Microsoft Word

Data entry

Organizational skills

Communication skills

Bilingual English/Spanish

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

About Us

DIGCO

DIGCO, a Quanta Services Inc (NYSE:PWR) company, based in Houston has been providing infrastructure construction and support services to the natural gas distribution market for over 20 years. Since its inception, DIGCO has seen Houston’s utility demands grow along with the changing needs of our customers. Due to these changes, DIGCO has grown into a full-service contractor delivering construction, maintenance and repair of steel and poly gas lines. In addition, DIGCO provides a suite of field service activities to utilities for turn on/off, meter change outs and service calls.

Joining our team means being part of an organization that values drive and inclusion. We focus on career development and reward excellence, recognizing each team member's unique contributions. We're at the forefront of powering modern life. Discover how your skills and dedication can make a real difference to us.

About this Role

DIGCO, a Quanta Services company, is seeking an Administrative Assistant to join our team. The Administrative Assistant provides administrative and clerical support for DIGCO’s underground gas utility construction operations and reports to the Director of Operations. This position supports job tracking, scheduling, client communication, billing, data entry, and documentation management to ensure operational and financial information is processed accurately and on time. The role serves as a key liaison between field operations, management, and clients by maintaining organized records, supporting project administration, and handling day-to-day office functions. It is our policy to provide and maintain safe and healthful working conditions for all employees and make a positive impact on the environment.

What You'll Do

• Enter, maintain, and update job information, work orders, production data, and project records in company databases and tracking systems
• Assist with daily, weekly, and monthly job tracking reports and project status updates
• Coordinate and maintain schedules for crews, supervisors, client meetings, and operational activities
• Communicate regularly with clients regarding work status, schedules, required documentation, and billing-related inquiries
• Support billing processes by gathering, organizing, reviewing, and submitting required project documentation and supporting records
• Maintain accurate electronic and hard-copy filing systems for project and administrative records
• Assist with invoice tracking, data verification, and resolution of administrative discrepancies
• Prepare spreadsheets, reports, correspondence, and other administrative documents using Microsoft Office applications
• Monitor email communications and distribute information to appropriate personnel in a timely manner
• Coordinate and facilitate communication between field personnel, management, clients, and subcontractors
• Assist with onboarding documentation, training records, and other administrative support functions as assigned
• Maintain confidentiality of company and client information
• Perform job tasks in a safe manner in accordance with company policy
• Other duties as required

What You'll Bring

• High school diploma or equivalent required; additional administrative or business-related education preferred
• Minimum of two years of administrative, clerical, data entry, or office support experience preferred
• Proficient in Microsoft Outlook, Microsoft Excel, Microsoft Word, and other Microsoft Office applications
• Strong data entry skills with a high degree of accuracy and attention to detail
• Ability to organize, prioritize, and manage multiple tasks in a fast-paced environment
• Strong verbal and written communication skills
• Ability to maintain accurate records and documentation with minimal supervision
• Experience supporting scheduling, billing, project tracking, or construction-related operations preferred
• Professional customer service skills and ability to communicate effectively with clients and field personnel
• Bilingual English and Spanish communication skills preferred
• Must be dependable, self-directed, and capable of working independently while maintaining team collaboration
• Require passing a pre-employment drug test and subsequent random drug tests
• Willing to work overtime as needed to support operational requirements (non-exempt position)
• Preferred experience within the Construction, Pipeline, Utility, or Gas Distribution industry

What You'll Get

As a Quanta Services employee, we offer a wide range of benefits to fit your needs.

• 401(k) with immediate matching and vesting
• Fully comprehensive benefits packages; Medical, Dental, Vision
  • Your choice of PPO, HSA, FSA
• Short term and long term benefits
• Employee discounts on consumer goods

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.