Administrative Coordinator: Scheduling, Billing & Client Liaison

Digco Utility Construction LP; Houston (TX); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

401(k) with immediate matching

Comprehensive benefits: Medical,Dental

Job summary

DIGCO, a Quanta Services company, seeks an Administrative Assistant to support underground gas utility construction operations. You will perform administrative and clerical tasks, manage job tracking, scheduling, client communication, billing, data entry, and documentation management, coordinating between field operations, management, and clients to ensure records are accurate and timely.

Reporting to the Director of Operations, you will help maintain organized records and support project

Qualifications

• High school diploma or equivalent required; additional administrative education preferred.
• Minimum of two years of administrative/clerical experience.
• Proficient in Microsoft Outlook, Excel, Word, and other Office applications.
• Strong data entry skills with accuracy and attention to detail.
• Ability to organize, prioritize, and manage multiple tasks in a fast-paced environment.
• Strong verbal and written communication skills; bilingual English/Spanish preferred.
• Maintain accurate records and documentation with minimal supervision.
• Experience supporting scheduling, billing, project tracking, or construction-related operations preferred.

Responsibilities

• Enter, maintain, and update job information, work orders, production data, and project records.
• Assist with daily, weekly, and monthly job tracking reports and status updates.
• Coordinate schedules for crews, supervisors, client meetings, and activities.
• Communicate with clients regarding work status, documentation, and billing inquiries.
• Support billing by gathering and submitting project documentation and records.
• Maintain filing systems for project and administrative records.
• Assist with invoice tracking, data verification, and discrepancy resolution.
• Prepare spreadsheets and reports using Microsoft Office applications.
• Monitor emails and distribute information to appropriate personnel.
• Facilitate communication between field personnel, management, clients, and subcontractors.
• Assist with onboarding documentation and training records; ensure confidentiality.

Skills

MS Office Suite

Data Entry

Scheduling

Billing

Customer Service

Bilingual EN/ES

Education

High School Diploma or GED

Tools

Microsoft Outlook

Microsoft Excel

CRM software

Job description

DIGCO, a Quanta Services company, seeks an Administrative Assistant to support underground gas utility construction operations. You will perform administrative and clerical tasks, manage job tracking, scheduling, client communication, billing, data entry, and documentation management, coordinating between field operations, management, and clients to ensure records are accurate and timely.

Reporting to the Director of Operations, you will help maintain organized records and support project