Operations & Administrative Assistant

Dellino Family Law Group; Seattle (WA); On-site; USD 33,000 - 43,000; Full time

Job summary

Dellino Family Law Group in Seattle seeks a hands-on operations and administrative support professional to keep the office running smoothly, from logistics to IT coordination. You will assist the COO, help with onboarding, recruiting tasks, and developing clear procedures as the firm grows; no strategic ownership.

This is a great entry point into a fast-paced, tech-forward family law firm with room to grow as the firm expands.

Qualifications

• Bachelor's degree preferred; equivalent experience will be considered.
• Prefer 2+ years of professional office, administrative, or operations experience; recent college graduates are also welcome to apply.
• A real sense of urgency: you follow through and finish without needing to be chased.
• Sharp problem-solving instincts: you look for the fix, not just the fault.
• Proficient in MS Office (Excel, Word, etc.)
• Tech-savvy, with the ability to learn and adapt to new software quickly (Apple user is a plus)
• Comfortable coordinating with vendors, building management, or IT support
• Strong written and verbal communication skills
• Comfortable following direction and working within established priorities, while speaking up when something needs attention
• Reliable, organized, and able to juggle multiple tasks and deadlines
• A team player who is glad to work in a supportive, execution-focused role and who brings the hustle to keep up as we grow

Responsibilities

• Office management & coordination: Keep our current office(s) and any new office openings running smoothly, furnishing new space, keeping supplies stocked, and handling recurring vendors like utilities and insurance
• Administrative support: Assist with onboarding, offboarding, and other administrative needs.
• Facilities & vendor relationships: Coordinate with building management, cleaners, maintenance, software/tech stack, IT, and other vendors
• Tech: Serve as the go-to point of contact for day-to-day tech needs, coordinating with our IT department on device requests, simple troubleshooting, and equipment needs.
• Processes: Create and document office procedures as they come up, so institutional knowledge doesn't live in just one person's head
• Meetings & calendars: Help schedule and prep for internal meetings and coordinate shared office space.
• Mail & supplies: Handle incoming and outgoing mail and packages, and keep office supplies stocked and ordered
• Vendor & subscription tracking: Keep track of software licenses, service contracts, and renewal dates so nothing lapses
• Recruiting support: Support recruiting efforts when needed, including scheduling interviews and candidate communication
• Problem-solving: Flag operational issues or opportunities you notice and bring them to leadership proactively, before they become urgent

Skills

MS Office

Problem solving

Time management

Communication

Tech-savvy

Vendor coordination

Apple user

Office administration

Team player

Education

Bachelor's degree preferred

Equivalent experience considered

Tools

Apple devices

Vendor management software

IT ticketing system

Job description

You like being the person who makes the day run smoother. You'd rather solve ten small problems well than sit on one big strategy. You notice things before anyone has to point them out, and you would rather just fix it than wait to be told.

DFLG was named to the Inc. 5000 fastest-growing private companies, which means the pace here is real and the to-do list changes daily. That kind of growth creates room: the person who steps in, brings hustle, and figures things out is the person who moves up. This role is a genuine foot in the door at a firm that's going somewhere, with a real path for upward mobility for the right person.

This is a hands-on operations and administrative support role. You will help our Chief Operating Officer keep our office space, current and new, running smoothly: managing office logistics, coordinating with IT on tech needs, and building out clear procedures as the firm grows. You will help our Director of Firm Administration with onboarding, recruiting tasks, and other administrative tasks. You won't set firm strategy or own the budget; you'll help execute the plans leadership puts in place, with real input along the way.

We're looking for someone dependable, detail-oriented, and comfortable being the go-to person for whatever the office needs on any given day: someone with a genuine sense of urgency who doesn't let things sit, and who treats a problem as something to solve, not just something to flag and wait on.

The Opportunity

This is a great entry point into a fast-paced, tech-forward family law firm. You will get exposure to how a growing firm's operations, marketing, and leadership functions actually work, and the chance to build real skills without being handed strategic ownership on day one. Show us you can run with it, and there's real room to grow into more.

DFLG is one of the premier family law firms in Washington. We are a tech-forward, operationally sharp team, and we invest in people who show up reliable, hungry, and ready to learn.

Compensation

$24 - $31.25 hourly

Qualifications

• Bachelor's degree preferred; equivalent experience will be considered
• Prefer 2+ years of professional office, administrative, or operations experience; recent college graduates are also welcome to apply
• A real sense of urgency: you follow through and finish without needing to be chased. You don't sit in an office all day with door closed. You are always looking for what else you can get into.
• Sharp problem-solving instincts: you look for the fix, not just the fault
• Proficient in MS Office (Excel, Word, etc.)
• Tech-savvy, with the ability to learn and adapt to new software quickly (Apple user is a plus)
• Comfortable coordinating with vendors, building management, or IT support
• Strong written and verbal communication skills
• Comfortable following direction and working within established priorities, while speaking up when something needs attention
• Reliable, organized, and able to juggle multiple tasks and deadlines
• A team player who is glad to work in a supportive, execution-focused role and who brings the hustle to keep up as we grow

Responsibilities

• Office management & coordination: Keep our current office(s) and any new office openings running smoothly, furnishing new space, keeping supplies stocked, and handling recurring vendors like utilities and insurance
• Administrative support: Assist with onboarding, offboarding, and other administrative needs.
• Facilities & vendor relationships: Coordinate with building management, cleaners, maintenance, software/tech stack, IT, and other vendors
• Tech: Serve as the go-to point of contact for day-to-day tech needs, coordinating with our IT department on device requests, simple troubleshooting, and equipment needs.
• Processes: Create and document office procedures as they come up, so institutional knowledge doesn't live in just one person's head
• Meetings & calendars: Help schedule and prep for internal meetings and coordinate shared office space.
• Mail & supplies: Handle incoming and outgoing mail and packages, and keep office supplies stocked and ordered
• Vendor & subscription tracking: Keep track of software licenses, service contracts, and renewal dates so nothing lapses
• Recruiting support: Support recruiting efforts when needed, including scheduling interviews and candidate communication
• Problem-solving: Flag operational issues or opportunities you notice and bring them to leadership proactively, before they become urgent