Office Support Specialist

Truteam; Louisville (KY); On-site; USD 18,000 - 41,000; Full time

Benefits offered by this job

Competitive Compensation

Medical, Dental and Vision

401(k) Matching

Paid Holidays and PTO

Tuition Reimbursement

Life & Disability Insurance

Employee Assistance Program (EAP)

Employee Referral Bonus

Paid Military Leave

Length of Service Award

Flexible Spending Accounts (FSA)

Health Savings Account (HSA)

Job summary

QXO, North Americas largest insulation and building products distributor, seeks an energetic operational support professional for a busy Louisville branch. You will manage purchasing, accounting, HR administration, IT, vendor invoicing, and cross-department communications while handling records and general office tasks.

The role requires 18+ years old, a valid drivers license if driving, and strong organizational skills. Bilingual English/Spanish is preferred; local travel <10% is expected.

Qualifications

• Minimum age 18 years.
• Valid drivers license if operating a vehicle for company purposes.
• Experience in administrative services or related fields.
• Detail-oriented with ability to prioritize and manage multiple tasks.
• IT/Database experience (SQL, Oracle) a bonus.
• Strong leadership qualities.
• Bi-lingual English/Spanish preferred.

Responsibilities

• Assist with compliance of purchasing, accounting, credit/collections, IT and administrative requirements.
• Provide HR administrative assistance and manage employee relations programs.
• Manage records and information; perform accounting/financial analysis.
• Monitor credit and collections activities; manage quotes to work orders.
• Review and approve vendor invoices.
• Encourage cross-department internal communication.
• Perform general office tasks (replenish supplies, mail, custodial duties).
• Other duties as assigned.

Skills

Bilingual English/Spanish

Administrative experience

Detail-oriented

IT/Database experience

Leadership

Valid drivers license

18+ years old

Tools

SQL

Oracle

Job description

About Your Future with TruTeam

Are you looking for a career with an industry leader that drives the future of energy-efficient insulation and building material products? Is being part of a company that is recognized as a "Great Place to Work" of value to you? Look no further! At TruTeam, you will be part of a diverse and inclusive team that reflects our values of integrity and innovation by delivering solutions that make a difference in the communities we serve. Here, you are part of a company that rewards your contributions and encourages you to take ownership of your career.

Job Description

Your Responsibilities

Searching for an energetic operational support professional who enjoys wearing multiple hats to manage our busy branch office! If you are a reliable, well-organized person who can handle day-to-day operations with a focus on efficiency and time management, we want to talk to you! You will be responsible for a variety of tasks from the compliance of purchasing, accounting, credit/collections, IT and overall administrative requirements. In addition, you will be responsible for effectively handling Human Resources administration and employee relations programs. Manage records and information. Perform accounting and/or financial analysis. Monitor credit and collections activities. Manage daily conversion of quotes to work orders. Review and approve vendor invoices. Provide HR administrative assistance to management teams. Encourage and improve cross-department internal communication. Perform general office tasks (replenish office supplies, distribute mail, custodial duties, etc.). Any other duty, task, or responsibilities as assigned.

Your Qualifications

Minimum of 18 years of age.

If operating a vehicle for company purposes, a valid driver's license is required.

Previous experience in administrative services or other related fields.

Detail-oriented with the ability to prioritize and manage a variety of tasks.

IT / Database experience (SQL, Oracle, etc.) a bonus but not required.

Strong leadership qualities.

Bi-lingual English/Spanish (preferred).

Travel Requirements

Type of Travel Required: Local

Amount of Travel Required: <10%

Physical Requirements

This role requires prolonged standing and repetitive motions, including bending, stooping, pushing, and pulling. Role also requires good hand-eye coordination, hand dexterity, and physical strength. The position involves lifting up to 50 pounds, depending on the specific job duties.

Your Benefits

• Competitive Compensation
• Medical, Dental and Vision
• Strive Wellness Program
• 401(k) Matching
• Paid Holiday and Paid Time Off (PTO) for all positions
• AssuredExcellence: minimal to no cost medical care and prescription drugs
• Flexible Spending Accounts (FSA): Healthcare and Dependent care
• Health Spending Account (HSA): with employer contribution
• Life & Disability Insurance
• Employee Assistance Program (EAP): in-person counseling, assistance and resources for family matters, legal and financial issues, etc.
• Employee Referral Bonus
• Paid Military Leave
• Tuition Reimbursement
• Length of Service Award

Compensation Range

Range $13.00 - $30.00

To comply with Pay Transparency laws, employers must disclose an annual salary range. Actual offers depend on factors such as location, experience, skills, and market data. This position may also offer variable compensation.

Company Overview

QXO is North America's largest distributor and installer of insulation; second-largest distributor of roofing products; second-largest publicly traded distributor of lumber and building materials; and largest distributor of waterproofing products. QXO is the fastest growing company in the $800 billion building products distribution industry and plans to become the tech-enabled leader by delivering best-in-class customer satisfaction and outsized returns for its shareholders. The company is targeting $50 billion in annual revenue within the next decade through accretive acquisitions and organic growth. Visit QXO.com for more information.

Equal Opportunity Employer

QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation, national origin, age, disability, or any other protected status.