Operations Admin Leader for Projects & Cost Control

Socket.dev; United States; On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive pay

Full benefits

Career growth

401(k) match

Education support

Generous PTO

EAP

Job summary

RMS Energy is seeking an Administrative Business Manager to organize people, projects, and processes, bridging execution and administration. You’ll manage records, scheduling, materials, financials, and reporting to ensure work is on time, on budget, and compliant with quality standards.

You’ll support operations and leadership, handle invoicing and cost roll-ups, and help maintain backlogs, controls, and test documentation. Travel up to 10% across the continental U.S. may be required.

Qualifications

• 5+ years in production control, operations coordination, or logistics
• Strong mathematical skills for cost tracking, job rollups, and invoice verification
• Proficiency with Microsoft Office Suite
• Ability to manage competing priorities, support field operations, and lead process discipline
• Strong analytical and presentation skills

Responsibilities

• Manage project records from order entry through final invoice, ensuring complete and accurate documentation
• Coordinate Sales and Operations handoffs to support planning, scheduling, and resource assignment
• Maintain production backlogs, job status logs, and monthly accruals
• Process material requisitions, track deliveries, resolve availability issues, and stage materials for active projects
• Maintain equipment and special tool inventories, including preventive maintenance and calibration schedules
• Track equipment locations using the company’s designated tracking system
• Monitor and control material usage to reduce waste, maintain accurate inventory records, and support cost-control measures
• Ensure test reports are processed, logged, reviewed, and submitted on time
• Review completed job documentation for accuracy and completeness and resolve missing information
• Manage invoicing to reduce errors and delays and support cash flow
• Track job costing and ensure accurate cost roll-up in financial and production systems
• Support continuous improvement by identifying process gaps and operational efficiencies
• Report deviations from established procedures or instructions to the appropriate steakholder

Skills

Production control

Operations coordination

Logistics

Math skills

MS Office

Prioritization

Analytical skills

Presentation skills

SAGE

CRM tools

Tools

SAGE

CRM tools

Job description

RMS Energy is seeking an Administrative Business Manager to organize people, projects, and processes, bridging execution and administration. You’ll manage records, scheduling, materials, financials, and reporting to ensure work is on time, on budget, and compliant with quality standards.

You’ll support operations and leadership, handle invoicing and cost roll-ups, and help maintain backlogs, controls, and test documentation. Travel up to 10% across the continental U.S. may be required.