Operations Admin & Data Integrity Specialist

Wheat Holdings LLC; Toston (MT); On-site; USD 42,000 - 64,000; Full time

Job summary

The Administrative Support Specialist at Wheat Montana provides essential administrative and data support across Operations. Reporting to the Senior Director of Operations, the role maintains records, supports ERP data accuracy, and keeps meeting minutes and action logs current to enable plant leaders and floor teams to run smoothly.

Responsibilities include preparing agendas, coordinating with internal departments, and supporting safety and SQF audit readiness.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 2+ years administrative/office or operations support experience.
• Experience in food manufacturing, bakery, or regulated environment preferred.
• Experience with ERP systems, SQF or other GFSI audit records, or 1WorldSync is a plus.

Responsibilities

• Drafts, formats, and proofs correspondence, memos, reports, presentations, and forms.
• Tracks open action items and deadlines for department managers.
• Prepares agendas, materials, and rooms for meetings as directed.
• Maintains meeting minutes and action logs for multiple committees.
• Enters and verifies data in ERP systems (Aptean / BC) and attaches documents to item cards.

Skills

Data entry accuracy

Strong written and verbal comms

MS Office proficiency

ERP systems

Documentation and recordkeeping

Time management

Education

High school diploma or GED

Associate degree in business administration or related field

Tools

Aptean / Business Central

1WorldSync

Vericuda

Microsoft Office

Job description

The Administrative Support Specialist at Wheat Montana provides essential administrative and data support across Operations. Reporting to the Senior Director of Operations, the role maintains records, supports ERP data accuracy, and keeps meeting minutes and action logs current to enable plant leaders and floor teams to run smoothly.

Responsibilities include preparing agendas, coordinating with internal departments, and supporting safety and SQF audit readiness.