Operations & Admin Coordinator — Scheduling, Reporting & Purchasing

Nashville; Nashville (TN); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Music City Center in Nashville, TN is seeking an organized administrative assistant to support Operations, Sales and Event Services. You will handle a variety of clerical duties to ensure the efficient operation of the departments.

Responsibilities include tracking performance metrics, preparing reports, managing schedules, coordinating meeting logistics, handling correspondence, processing purchases, and maintaining confidential records with professionalism and accuracy.

Qualifications

• 1–3 years of administrative, office support, or operations experience preferred.
• Excellent verbal and written communication skills with a professional demeanor.
• Strong customer service and interpersonal skills to interact with employees, visitors, and vendors.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Ability to prepare reports, maintain records, and manage confidential information with discretion.
• Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
• Detail-oriented with a high degree of accuracy in data entry and recordkeeping.

Responsibilities

• Maintain and track departmental performance metrics, preparing reports and summaries as requested.
• Prepare, distribute, and maintain departmental correspondence, documents, and communications.
• Assist with purchasing activities, including processing orders, tracking purchases, and verifying receipt of goods and services.
• Support departmental financial operations by assisting with reports, recordkeeping, and administrative documentation.
• Prepare and maintain weekly team schedules in collaboration with department leadership.
• Coordinate meeting logistics by managing calendars, scheduling meetings, reserving meeting spaces, and ensuring materials are prepared.
• Receive, sort, and distribute mail for assigned departments.
• Submit and monitor facility maintenance requests to ensure timely resolution.
• Distribute departmental information, forms, and communications as directed.
• Operate office equipment and perform document copying, collating, and assembly.
• Maintain organized records and files in accordance with departmental procedures.
• Perform other administrative and operational duties as assigned to support departmental objectives.

Skills

Communication

Customer service

Organizational skills

Attention to detail

Data entry

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Music City Center in Nashville, TN is seeking an organized administrative assistant to support Operations, Sales and Event Services. You will handle a variety of clerical duties to ensure the efficient operation of the departments.

Responsibilities include tracking performance metrics, preparing reports, managing schedules, coordinating meeting logistics, handling correspondence, processing purchases, and maintaining confidential records with professionalism and accuracy.