Admin Asst/Oper-Conv Center

Power Youth; Nashville (TN); On-site; USD 40,000 - 52,000; Full time

Job summary

Music City Center in Nashville is seeking an Administrative Support professional to assist Operations, Sales, and Event Services. You will maintain metrics, prepare reports, manage correspondence, and support purchasing and financial recordkeeping.

The role also includes coordinating weekly schedules, arranging meetings, handling mail, and ensuring facilities and equipment are ready for use. A fast-paced team environment awaits with opportunities to contribute across departments.

Qualifications

• 1–3 years of administrative, office support, or operations experience preferred.
• Excellent verbal and written communication skills with a professional and courteous demeanor.
• Strong customer service and interpersonal skills with the ability to interact effectively with employees, visitors, and vendors.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Ability to prepare reports, maintain records, and manage confidential information with discretion.
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Detail-oriented with a high degree of accuracy in data entry, recordkeeping, and document preparation.
• H.S. Diploma or GED preferred

Responsibilities

• Maintain and track departmental performance metrics, preparing reports and summaries as requested.
• Prepare, distribute, and maintain departmental correspondence, documents, and communications.
• Assist with purchasing activities, including processing orders, tracking purchases, and verifying receipt of goods and services.
• Support departmental financial operations by assisting with reports, recordkeeping, and administrative documentation.
• Prepare and maintain weekly team schedules in collaboration with department leadership.
• Coordinate meeting logistics by managing calendars, scheduling meetings, reserving meeting spaces, and ensuring required materials, supplies, and equipment are prepared and available.
• Receive, sort, and distribute incoming and outgoing mail for assigned departments.
• Submit and monitor facility maintenance requests to ensure timely resolution.
• Distribute departmental information, forms, and communications as directed.
• Operate office equipment, including copiers and printers, and perform document copying, collating, and assembly.
• Maintain organized records and files in accordance with departmental procedures.
• Perform other administrative and operational duties as assigned to support departmental objectives.

Skills

Verbal and written communication

Customer service

Organizational skills

Attention to detail

Data entry accuracy

Education

High school diploma or GED

Tools

Microsoft Office

Job description

This position will provide administrative support to multiple departments, including Operations, Sales, and Event Services, as needed. The role will be responsible for performing a variety of administrative duties and providing support to ensure the efficient operation of the assigned departments.

Responsibilities:

• Maintain and track departmental performance metrics, preparing reports and summaries as requested.
• Prepare, distribute, and maintain departmental correspondence, documents, and communications.
• Assist with purchasing activities, including processing orders, tracking purchases, and verifying receipt of goods and services.
• Support departmental financial operations by assisting with reports, recordkeeping, and administrative documentation.
• Prepare and maintain weekly team schedules in collaboration with department leadership.
• Coordinate meeting logistics by managing calendars, scheduling meetings, reserving meeting spaces, and ensuring required materials, supplies, and equipment are prepared and available.
• Receive, sort, and distribute incoming and outgoing mail for assigned departments.
• Submit and monitor facility maintenance requests to ensure timely resolution.
• Distribute departmental information, forms, and communications as directed.
• Operate office equipment, including copiers and printers, and perform document copying, collating, and assembly.
• Maintain organized records and files in accordance with departmental procedures.
• Perform other administrative and operational duties as assigned to support departmental objectives.

Qualifications:

• One (1) to three (3) years of administrative, office support, or operations experience preferred.
• Excellent verbal and written communication skills with a professional and courteous demeanor.
• Strong customer service and interpersonal skills with the ability to interact effectively with employees, visitors, and vendors.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Ability to prepare reports, maintain records, and manage confidential information with discretion.
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Detail-oriented with a high degree of accuracy in data entry, recordkeeping, and document preparation.
• H.S. Diploma or GED preferred

About Us

Music City Center is Nashville's convention center located in the heart of downtown. The 2.1 million square foot facility opened in 2013 and was built so that Nashville could host large, city-wide conventions in the downtown area. The mission of Music City Center is to create significant economic benefit for the citizens of the greater Nashville region by attracting local and national events while focusing on community inclusion, sustainability and exceptional customer service delivered by our talented team members.

Equal Opportunity Employer

In Compliance With Tennessee Law, all applications are subject to Public Disclosure

The Convention Center Authority does not discriminate on the basis of race, color, national origin, gender, gender identity, sexual orientation, age, religion, creed or disability in admission to, access to, or operations of its programs, services, or activities. Discrimination against any person in recruitment, examination, appointment, training, promotion, retention, discipline or any other employment practices because of non-merit factors shall be prohibited. Requests for ADA accommodation should be directed to the HR Director @ 615-401-1400.

Job Info

• Job Category Convention Center Title
• Job Schedule Full time
• Job Shift Day
• Locations 201 Rep John Lewis Way S, Nashville, TN, 37203, US (On-site)