Operations & Admin Coordinator

Victory Air & Equipment Llc; Belle Chasse (LA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Victory Air & Equipment LLC in Belle Chasse, LA is seeking an organized administrative professional to support day-to-day operations. You will handle customer inquiries, process orders, assist with quotes and purchase orders, and maintain accurate records.

Perfect candidates are detail-oriented with strong communication and numbers skills, proficient in Microsoft Office, and able to learn new systems quickly.

Qualifications

• Strong organizational and time-management skills with attention to detail.
• Professional verbal and written communication skills.
• Comfortable working with numbers, invoices, and purchase orders.
• Ability to manage multiple priorities while maintaining accuracy.

Responsibilities

• Respond to customer phone calls and emails, answer routine questions, and direct inquiries to the appropriate team member.
• Assist with accounts receivable and accounts payable processes, including invoices, receipts, payment documentation, and related paperwork.
• Provide general administrative support, including document preparation, filing, data entry, scheduling, and other day-to-day office needs.
• Receive, enter, and process customer orders accurately and efficiently.
• Coordinate with customers, vendors, and internal team members to obtain information, resolve routine issues, and keep orders moving forward.
• Prepare and assist with customer quotes, proposals, and purchase orders.
• Maintain accurate customer, vendor, order, financial, and company records.
• Develop knowledge of the company's safety equipment, training services, customers, vendors, and internal processes.
• Cross-train in additional areas of the business and take on increasing responsibility as knowledge and experience develop.

Skills

Customer service

Accounts receivable

Data entry

Organizational skills

Communication

Education

High school diploma

Tools

Microsoft Office

CRM systems

Job description

Victory Air & Equipment LLC in Belle Chasse, LA is seeking an organized administrative professional to support day-to-day operations. You will handle customer inquiries, process orders, assist with quotes and purchase orders, and maintain accurate records.

Perfect candidates are detail-oriented with strong communication and numbers skills, proficient in Microsoft Office, and able to learn new systems quickly.