Operations & Accounts Coordinator

ADP, Inc.; Lorton (VA); On-site; USD 50,000 - 55,000; Full time

Job summary

RCS Commercial Moving & Warehousing in Lorton, VA is seeking an Administrative Coordinator to support the branch’s administrative, operational, and account management needs. The ideal candidate is highly organized, responsive, customer-focused, and able to manage multiple priorities in a fast-paced environment.

Responsibilities include maintaining accurate records and project documentation, coordinating billing and purchasing, assisting with invoicing, and serving as a liaison among operations,

Qualifications

• High school diploma or equivalent required.
• Three or more years of experience in business administration, customer service, or office management.
• Strong organizational and time-management skills.
• Ability to manage multiple projects, deadlines, and changing priorities.
• Strong written and verbal communication skills.
• Professional, customer-focused approach to problem-solving.
• High attention to detail and accuracy.
• Ability to work independently while collaborating with multiple departments.
• Proficiency with Microsoft Outlook, Word, Excel, Teams, and related business applications.
• Ability to learn and effectively use company systems and technology.
• Maintain confidentiality with sensitive information.

Responsibilities

• Serve as a primary administrative liaison between the Lorton branch and corporate Business Administration.
• Maintain organized electronic records, customer files, contracts, and related correspondence.
• Review project documentation for completeness and deadlines.
• Assist with project setup, work orders, billing documentation, and closeout.
• Coordinate with operations, sales, project management, accounting, payroll, recruiting, and HR as needed.
• Monitor outstanding administrative items and follow up for timely completion.
• Assist with invoice preparation and review supporting documents.
• Resolve billing discrepancies and respond to customer questions.
• Support accounts receivable by obtaining billing information and following up on items.
• Track branch deadlines, recurring responsibilities, and reporting requirements.
• Maintain information in Navigator, Smartsheet, CompanyCam, and other platforms.
• Assist with branch reports, customer reports, spreadsheets, and internal communications.

Skills

Organizational skills

Time management

Written and verbal communication

Independent working with cross-dept

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Smartsheet

CompanyCam

CRM platforms

Project management systems

Document management platforms

Job description

RCS Commercial Moving & Warehousing in Lorton, VA is seeking an Administrative Coordinator to support the branch’s administrative, operational, and account management needs. The ideal candidate is highly organized, responsive, customer-focused, and able to manage multiple priorities in a fast-paced environment.

Responsibilities include maintaining accurate records and project documentation, coordinating billing and purchasing, assisting with invoicing, and serving as a liaison among operations,