Operational Technology Project Coordinator

UFP Packaging, LLC; Bartow (FL); On-site; USD 70,000 - 90,000; Full time

Job summary

UFP Industries in Florida is seeking an OT Project Coordinator to support planning, scheduling, and delivery of Operational Technology initiatives across multiple manufacturing facilities.

You will partner with OT PM, Engineers, Maintenance, IT, and vendors to ensure projects meet scope, budget, and timeline while promoting digital transformation and safe operations. The role requires strong communication, organization, and problem-solving skills across diverse teams.

Qualifications

• Bachelor's degree or equivalent experience.
• 5+ years of administrative/project coordination experience.
• Strong MS Office skills including Excel and Word.
• Experience with planning, scheduling, and documenting projects.

Responsibilities

• Coordinate project schedules, site activities, equipment installations, and commissioning efforts.
• Track milestones, deliverables, risks, and dependencies.
• Maintain project plans, minutes, logs, and change requests.
• Coordinate vendor visits, equipment deliveries, and contractor activities.
• Support procurement requests, purchase orders, and invoice tracking.

Skills

MS Office

Project coordination

Cross-functional collaboration

Public speaking

ERP systems

Vendor coordination

Education

Bachelor's Degree

Tools

MS Planner

PM software

Job description

Job Summary

The Operational Technology (OT) Project Coordinator is responsible for supporting the planning, coordination, execution, and tracking of Operational Technology initiatives across UFP Packaging manufacturing facilities. This role partners closely with the OT Project Manager, OT Engineers, Plant Leadership, Maintenance Teams, Engineering, IT, and third-party vendors to ensure successful delivery of automation, infrastructure, cybersecurity, MES, SCADA, industrial networking, and smart manufacturing projects. The OT Project Coordinator serves as the organizational backbone of the project team by managing schedules, documentation, communications, action items, budgets, vendor coordination, and status reporting. This position is instrumental in driving digital transformation initiatives and ensuring projects are delivered safely, on time, and within budget.

Principle Duties and Responsibilities

• Partner with all functions, especially Manufacturing or supplier to organize and support critical aspects to meet customer delivery
• Demonstrated ability to facilitate meetings, lead discussions, and present project updates to cross-functional teams. Public speaking experience preferred.
• Support the implementation of Operational Technology projects across multiple manufacturing facilities.
• Coordinate project schedules, site activities, equipment installations, system deployments, and commissioning efforts.
• Track project milestones, deliverables, risks, and dependencies.
• Maintain project plans and ensure project information is accurate and current.
• Monitor project progress and escalating issues that may impact cost, scope, quality, or schedule.
• Coordinate startup and go-live activities for OT systems and plant technology deployments.
• Documentation & Reporting – Maintain project documentation, meeting minutes, action item logs, change requests, and project records.
• Cross-Functional Collaboration – Coordinate activities between Operations, Maintenance, Engineering, Production, Safety, IT, and OT teams. Schedule and facilitator project meetings, workshops, and project reviews. Act as a communication liaison between plants, vendors, contractors, and internal stakeholders. Track open action items and ensure accountability among project participants.
• Vendor & Contractor Management – Coordinate vendor visits, equipment deliveries, and contractor activities. Assist with procurement requests, project quotations, purchase orders, and invoice tracking. Monitor vendor deliverables and support adherence to project timelines. Support project managers in managing third-party relationships and service providers.
• OT Systems & Technology Support – Assist with projects involving: Industrial Automation Systems, SCADA Platforms, MES Solutions, Industrial Networking PLC Implementations, Remote Access Solutions, Manufacturing Data Collection, ERP Integration Projects, Smart Factory Initiatives, Cybersecurity Enhancements, Ignition Deployments, Machine Connectivity Projects, AI and Digital Transformation Initiatives, CMMS and Maintenance Systems, Industrial IoT Deployments.
• Site Deployment Coordination – Coordinate activities for new plant startups and facility expansions. Track hardware installation, network readiness, and software deployment schedules. Assist with user acceptance testing (UAT), validation, and training activities. Coordinate post-deployment support and issue resolution efforts.

Qualifications

Bachelor's Degree and/or equivalent experience

5+ years of administrative/project coordination experience

Must have the ability to demonstrate experience in creating and maintaining spreadsheets utilizing MS Office programs

Intermediate to expert level of MS Word, Excel, Planner, PM software, etc.

An understanding of MRP fundamentals is preferred

Highly effective computer skills, with demonstrated knowledge of ERP systems

Experience in wood/metal manufacturing environment is a plus

Must be able to work independently while multi-tasking

Excellent verbal and written communication skills required

Organizational skills and team player approach is critical

Unparalleled Customer Service Focus

The ideal candidate is a highly organized individual who enjoys working with technology, manufacturing operations, automation systems, and cross-functional teams. They thrive in fast-paced environments, can manage multiple priorities simultaneously, and possess the ability to keep projects moving forward while ensuring alignment between plant operations and technology initiatives.

The Company is an Equal Opportunity Employer.

Wondering what the companies of UFP Industries are all about? We're successful. We've been around for more than 65 years, and we've been profitable every year since our founding. We work hard, and we know how to set and beat records. We're competitive. Our line of work is demanding, but you'll get back what you put in and have fun doing it. We're family. We care for each other and want to see each other succeed. We enjoy watching each other build great careers and take advantage of the many opportunities we have to advance. And that makes UFP Industries a great place to be. We work hard and smart. We learn and grow from each other, from experience, from trial and error, from success. We collaborate to maintain our competitive edge. And we do it all on a global scale.