Operational Support Assistant III, College of Science Business Operations

University of Arizona; Tucson (AZ); Hybrid; USD 31,000 - 39,000; Full time

Job summary

The University of Arizona’s College of Science invites applications for the position of Operational Support Assistant III. This role provides a wide range of accounting support across multiple departments, including processing transactions, reconciling accounts, and ensuring policy compliance.

Based in Tucson, the role may offer a hybrid work arrangement in consultation with the supervisor. Strong knowledge of university financial policies and excellent problem-solving abilities are essential.

Qualifications

• High school diploma or equivalent required.
• Minimum 5 years of relevant experience or an equivalent combination of education and work experience.

Responsibilities

• Process travel authorizations, advances, purchases, reservations and reimbursements.
• Initiate transactions in UAccess Financials such as General Error Corrections, Distribution of Income and Expense, Salary Expense Transfers, and Transfer of Funds to move expenses to appropriate account.
• Review and/or prepare business office documents including Purchase Orders, Reimbursements, PCard purchases, Internal Billings, and edits to Assets.
• Reconcile university purchasing card statement reports and assist cardholders to submit expense reports.
• Utilize UAccess systems to review and monitor account transactions, budgets, payroll, and provide explanations for variances.
• Support monthly account reconciliations according to policies.
• Populate yearly event summaries with final expense numbers.
• Create and maintain proper accounting records and make corrections as needed.
• Stay informed of policies to ensure expenditure compliance.
• Serve as a point of contact for staff on business transactions and guidance.
• Advise on complex inquiries and train new employees with documentation.

Skills

Microsoft Office proficiency

Organizational skills

Time management

Problem solving

Communication skills

Team work

Independent work

Education

High school diploma

Tools

UAccess Financial

UAccess Analytics

Job description

Operational Support Assistant III, College of Science Business Operations (Multiple Positions)

Operational Support Assistant III, College of Science Business Operations (Multiple Positions)

Posting Number req27589

Department CoS - Business Operations

Department Website Link https://science.arizona.edu/

Location Tucson Campus

Address Tucson, AZ USA

Position Highlights

The University of Arizona's College of Science invites applications for the position of Operational Support Assistant III.

The Operational Support Assistant will provide a wide variety of accounting work supporting multiple assigned departments within the College of Science, reporting through the centralized business operations unit. This position will process department level financial transactions and provide complex financial support to assigned departments by compiling, analyzing, and reconciling accounts. The role will work on complex problems that require significant judgment, initiative, and extensive knowledge of university financial policy and procedures.

This position is based in Tucson, Arizona and may be eligible for a hybrid work structure in conversation with the supervisor.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Process travel authorizations, advances, purchases, reservations and reimbursements.
• Initiate transactions in UAccess Financials such as General Error Corrections, Distribution of Income and Expense, Salary Expense Transfers, and Transfer of Funds to move expenses to appropriate account, object code, or fund accounts.
• Review and/or prepare business office documents including Purchase Orders, Reimbursements, PCard purchases, Internal Billings, and edits to Assets.
• Reconcile university purchasing card statement reports, ensuring that transactions are appropriately coded, documented and funded; assist department cardholders to submit expense reports, following university policies and procedures.
• Utilize UAccess systems to review and monitor account transactions, account budgets, employee payroll and distributions, balances, and account reconciliations, and provide explanations and recommendations for budget variances.
• Support monthly account reconciliations in accordance with policies and procedures.
• Populate yearly event summaries with final expense numbers as they become available.
• Create and maintain proper accounting records for all transactions and make corrections as needed.
• Keep informed of University policies and procedures, including updates, to ensure expenditure compliance.
• Serve as a point of contact to staff for all business transactions by answering questions and providing guidance.
• Advise others on complex customer inquiries, requiring advanced knowledge of college and university policies.
• Train new employees and create process documentation as needed.

Knowledge, Skills, and Abilities:

• Demonstrated knowledge of Microsoft Office programs (Excel, Adobe Acrobat, PowerPoint, Outlook).
• Strong organizational, time management, and problem-solving skills.
• Ability to interact professionally and effectively with others.
• Effective written and verbal communication skills.
• Ability to work both independently and with a team.
• Ability to work in a deadline driven environment.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Previous experience in higher education.
• Previous experience working in UAccess Financial and UAccess Analytics.

FLSA

Non-Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Organizational Administration

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$22.77 - $28.46

Compensation Type

hourly rate

Grade

6

Compensation Guidance

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represents a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator .

Career Stream and Level

OC3

Job Family

Administrative Operations

Job Function

Organizational Administration

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [e-mail].