Business Coordinator

University of Arizona; Tucson (AZ); In loco; USD 35.000 - 44.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health, dental & vision insurance

Life insurance & disability programs

Paid vacation, sick leave & holidays

Tuition reduction for employee & qual.

Retirement plans

Access to recreation & cultural events

Descrizione del lavoro

University of Arizona's Engineering Business Center-North seeks a detail-oriented Business Coordinator to support five departments. The role handles Concur transactions, reimbursements, and expense reports, ensuring compliance with university policies.

It requires coordinating with Finance and other admin units and supporting process improvements. The position offers full-time hours, 40 per week, with comprehensive benefits.

Competenze

• Bachelor's degree or equivalent advanced learning attained through experience required.
• Up to 1 year of relevant work experience may be required.

Mansioni

• Typically responsible for the daily administrative operations of a unit with an operating budget (up to $2M).
• Allocates resources based on financial analysis and operational demands.
• Evaluates expenditure requests for fiscal policy compliance.
• Facilitate review/approval of expenditures per University policy.
• Conduct periodic audits of financial records and systems.
• Support implementation of operational strategies to optimize resources.
• Coordinate with central Finance for procurement and contract reviews.
• Assist in implementing policies and workflows to maximize efficiency.
• Assist with space planning and utilization.
• Prepare routine financial, operational, and management reports.
• Coordinate departmental projects and timelines.
• Serve as liaison with Finance, Procurement, IT and other admin units.

Conoscenze

Concur

Attention to detail

Customer service

Organization

Policy knowledge

Formazione

Bachelor's degree or equivalent

Descrizione del lavoro

The Engineering Business Center-North, within the College of Engineering at the University of Arizona, is seeking a detail-oriented and proactive Business Coordinator (Administrative Operations Professional I). This position is part of the business and administrative support team serving five departments: Academic Affairs, Aerospace and Mechanical Engineering, Biomedical Engineering, Intelligence Operations, and Systems and Industrial Engineering.

The Business Coordinator will assist with business and finance operations. Duties include managing purchase orders, reimbursements, and University Card purchases, and processing and reviewing expense reports, travel requests, and University Card transactions in the university’s Concur system. The coordinator will also help faculty and staff use Concur and make sure all transactions follow university, departmental, and sponsor policies and procedures.

The role involves identifying issues, proposing solutions, and supporting process improvements to enhance efficiency and customer service. The ideal candidate will work under general supervision and should have a foundational understanding of business and operational functions within a department or unit. Additionally, they will collaborate with the business office team to streamline processes and improve service delivery for the departments supported by the Business Center. This position reports to the Director of Finance and Administration and will work closely with them to support the financial and administrative functions of the center.

Visa sponsorship is not available for this position.

• Outstanding U of A benefits include health, dental, and vision insurance plans
• life insurance and disability programs
• paid vacation, sick leave, and holidays
• U of A/ASU/NAU tuition reduction for the employee and qualified family members
• retirement plans
• access to U of A recreation and cultural activities
• and more!

Duties & Responsibilities

• Typically responsible of thedaily administrative operations of a unit with an operating budget (fromvarious funding sources e.g. grants and contracts) of up to $2M.
• Allocates resources andproposes adjustments based on financial analysis and operational demands.
• Evaluates expenditurerequests to ensure compliance with fiscal policies and budget limitations.
• Facilitate the review andapproval of all expenditures pertaining to unit operations, in alignment withUniversity policy.
• Conducts periodic audits toensure the integrity and accuracy of financial records and systems.
• Supports the implementationof operational strategies to optimize resources.
• Coordinates with centralfinance to execute procurement processes and contract review or otheroperational purchasing requirements.
• Assist in implementingpolicies, workflows, processes, and procedures that maximize operationalefficiencies.
• Assist with space planningactivities and ensure optimal utilization of available resources.
• Prepare routine financial,operational, and management reports to support decision-making.
• Coordinate departmentalprojects and initiatives, including timelines, resources, and deliverables.
• Serve as a liaison withcentral business units such as Finance, Procurement, IT, and otheradministrative units.
• Assist in maintainingadministrative systems, procedures, and controls to support effectiveoperations.
• Monitor compliance withestablished policies and procedures across work activities.
• Assist in updating andmaintaining departmental records and databases.
• Schedule and coordinatemeetings and events to for departmental operations.
• Ensure departmentalmaterials and supplies are stocked and operational for daily functions.
• Provides technical guidanceto staff regarding financial systems and administrative practices.

Knowledge, Skills and Abilities:

• Skill with Concur and financial transactionprocessing.
• Attention to detail and accuracy.
• Customer service skills and clear communication.
• Organization, problem-solving and independent judgment.
• Knowledge of University andsponsor financial policies

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree orequivalent advanced learning attained through experience required.
• Up to 1 year of relevantwork experience may be required.

Preferred Qualifications

• Customer Service Experience.

FLSA

Non-Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Organizational Administration

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$25.50 - $31.88

Compensation Type

hourly rate

Grade

7

Compensation Guidance

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level

PC1

Job Family

Administrative Operations

Job Function

Organizational Administration

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

12/7/2026

Expected End Date

Open Date

11/9/2026

Open Until Filled

Yes

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office at [e-mail].