Operational Schedule Specialist

NXTPRO SPORTS; Oklahoma City (OK); On-site; USD 40,500 - 49,500; Full time

Job summary

A leading sports organization is seeking an Operations Specialist to join their team in Oklahoma City. This role is crucial for managing the scheduling and execution of basketball events nationwide. The ideal candidate will have extensive experience in event operations, proficiency in scheduling platforms, and a knack for organization and logistics. Join a passionate team and play a direct role in shaping youth basketball experiences across the country.

Qualifications

• 3+ years of experience in event operations or sports management.
• Strong experience with event scheduling platforms.

Responsibilities

• Build, manage, and publish weekly event schedules.
• Lead logistical planning and on-site execution for events.

Skills

Event scheduling

Logistics management

Strong communication

Organization

Team collaboration

Education

Bachelor’s degree in Sports Management or related field

Tools

Tourney Machine

Exposure Basketball

Google Workspace

Asana

Job description

NXTPRO Sports is a premier AAU basketball circuit committed to creating high-quality, impactful experiences for young athletes. In partnership with PUMA, we deliver elite competition, player development, and memorable events nationwide. Our mission is to empower athletes through innovation, integrity, and joy while fostering community at every level of the game.

Our Core Values

• Deliver Joy & Peace
• Innovate Relentlessly
• Play with Confidence
• Lead with a Self-Starter Mentality

Job Details

Job Title: Operations Specialist

Location: Oklahoma City, OK

Company: NXTPRO Sports

Starting Salary: $45,000 annually

Employment Type: Full-time (W-2)

About NXTPRO Sports

NXTPRO Sports is a premier AAU basketball circuit committed to creating high-quality, impactful experiences for young athletes. In partnership with PUMA, we deliver elite competition, player development, and memorable events nationwide. Our mission is to empower athletes through innovation, integrity, and joy while fostering community at every level of the game.

Position Overview

NXTPRO Sports is seeking an Operations Specialist to join our growing team in Oklahoma City. This role plays a central part in the weekly scheduling, planning, and execution of basketball events across our national circuit.

The Operations Specialist will be primarily responsible for building, managing, and maintaining event schedules using platforms such as Tourney Machine, Exposure Basketball, or similar scheduling systems, while also supporting on-site event operations and logistical coordination. This is a high-impact role suited for someone who thrives in a fast-paced, event-driven environment and enjoys ownership, accountability, and continuous improvement.

Key Responsibilities

• Event Scheduling & Planning (Primary Responsibility)
  • Build, manage, and publish weekly event schedules using Tourney Machine, Exposure Basketball, or comparable scheduling platforms.
  • Coordinate game times, court assignments, team placements, and schedule adjustments to ensure smooth event flow.
  • Communicate schedules and updates clearly with internal teams, coaches, and event stakeholders.
  • Monitor schedule accuracy and proactively resolve conflicts or changes as needed.
• Event Execution & Coordination
  • Lead logistical planning and on-site execution for NXTPRO basketball events nationwide.
  • Oversee registration, team check-in, event flow, and general on-site coordination.
  • Ensure events run efficiently and align with NXTPRO operational standards.
• Partner & Sponsor Activation
  • Collaborate with PUMA and other partners to support brand activations and event integrations.
  • Maintain professional relationships with vendors, sponsors, and facility partners.
• Operational & Logistical Support
  • Manage equipment and resource readiness before, during, and after events.
  • Serve as a primary on-site point of contact for staff, teams, officials, and partners.
  • Address and resolve operational issues in real time with professionalism and composure.
• Administrative & Reporting
  • Assist with budgeting, documentation, vendor coordination, and operational compliance.
  • Track and report key event data to support planning, analysis, and future improvements.
• Innovation & Continuous Improvement
  • Identify opportunities to improve scheduling efficiency, event flow, and the overall participant experience.
  • Proactively anticipate challenges and implement solutions to minimize disruptions.

Required Qualifications

• 3+ years of experience in event operations, sports management, logistics, or a related field.
• Strong experience or demonstrated ability with event scheduling platforms (e.g., Tourney Machine, Exposure Basketball, or similar).
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills with a collaborative, team-oriented mindset.
• Proficiency with Google Workspace and project management or CRM tools (e.g., Asana, HubSpot).
• Willingness to travel approximately 40% of the year, including some weekends.
• Based in, or willing to relocate to, Oklahoma City, OK.

Preferred Qualifications

• Bachelor’s degree in Sports Management, Event Planning, Business, or a related field.
• Previous experience with AAU basketball, youth sports, or tournament operations.
• Experience managing logistics for large-scale, multi-court sporting events.

Core Values in Action

• Deliver Joy & Peace: Create organized, welcoming events where participants feel supported.
• Innovation: Improve systems, workflows, and event execution through thoughtful solutions.
• Play with Confidence: Take ownership of decisions and lead with clarity.
• Self-Starter Mentality: Act independently, adapt quickly, and follow through consistently.

Why Join NXTPRO Sports

At NXTPRO Sports, you’ll play a direct role in shaping the future of youth basketball. You’ll work with a passionate, driven team, have meaningful ownership over major operational functions, and help deliver high-quality events for athletes, coaches, and families across the country.

How to Apply

Please send your resume and a brief cover letter explaining your interest and relevant experience to:

📧 [e-mail]