Operational Admin Specialist II: Grants & Compliance

University Of Florida; Gainesville (FL); On-site; USD 53,000 - 56,000; Full time

Job summary

University of Florida is seeking an Administrative Specialist II to support administrative and operational functions within a student support office. The role serves as a liaison, ensuring efficiency, compliance, and strong administrative backing for the Director and department.

The position oversees staff, coordinates federal grant activities, and maintains budget oversight while upholding FERPA privacy and safety standards.

Qualifications

• Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.
• Experience supporting federal grant pre- and post-award processes preferred.
• Demonstrated experience supervising student employees/staff or administrative support personnel in a higher education setting.

Responsibilities

• Direct, train, and schedule undergraduate student assistants and desk personnel.
• Coordinate pre- and post-award federal grant activities and monitor grant expenditures.
• Ensure compliance with FERPA and privacy/safety rules; act as Building Emergency Coordinator.
• Liaise with central Unit Administrative team and assist with budget monitoring.
• Provide administrative support to the OAS Director and manage data reporting.

Skills

Staff supervision

Budget monitoring

Regulatory compliance

FERPA compliance

Administrative support

Education

Bachelor's degree

Tools

myUFL

myUF Marketplace

UFGO

UFirst

Enterprise Analytics

Salesforce

Canva

Google Docs

Sheets

Microsoft Excel

Word

PowerPoint

Microsoft Teams

Job description

University of Florida is seeking an Administrative Specialist II to support administrative and operational functions within a student support office. The role serves as a liaison, ensuring efficiency, compliance, and strong administrative backing for the Director and department.

The position oversees staff, coordinates federal grant activities, and maintains budget oversight while upholding FERPA privacy and safety standards.