Operation Associate

Heritage civil Works; Phoenix (AZ); Remote; USD 48,216 - 68,880; Full time

Benefits offered by this job

Competitive pay: $35 - $50 per hour

Fully remote work

Mission-driven projects

Growth opportunities

Job summary

A premier civil engineering firm is seeking an Operations Associate to join their remote team. The ideal candidate will have at least 5 years of experience in operations, strong organizational skills, and excellent communication abilities. You will support various teams by streamlining workflows and maintaining project documentation. This role allows for flexible work from anywhere in the U.S., offering competitive pay and opportunities for professional growth within a collaborative environment.

Qualifications

• 5 years of experience in operations, project coordination, admin support, or similar roles.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Excellent communication skills, both written and verbal.

Responsibilities

• Collaborate with engineering, HR, finance, and project teams to support daily operations.
• Assist in managing project timelines and deliverables.
• Coordinate meetings and schedules across multiple time zones.

Skills

Organizational skills

Excellent communication

Proficiency in Google Workspace

Tech-savvy

Self-starter

Tools

Asana

Notion

Microsoft 365

Zoom

Slack

Job description

Compensation

$35 - $50 per hour (based on experience and qualifications)

Reporting

Reports To: Director of Operations

About Heritage Civil Works

At Heritage Civil Works, we don't just engineer solutions we empower industries to perform at their peak. We are a top-tier civil engineering firm specializing in advanced modeling, testing, and custom engineering solutions across sectors like pollution control, power generation, aerospace, and biotechnology.

The Role: Operations Associate (Remote)

We are looking for a highly organized, proactive, and detail-oriented Operations Associate to join our growing remote team. You'll work across departments to help streamline internal workflows, support project execution, and keep our systems, schedules, and communications aligned.

Whether it's coordinating meetings with precision, handling data entry with care, or helping improve operational processes, you'll be the kind of person we can count on to keep the gears turning especially in a fast-paced, engineering-driven environment.

What You'll Be Doing

Cross-Functional Support

• Collaborate with the engineering, HR, finance, and project teams to support daily operations.
• Assist in managing project timelines, deliverables, and interdepartmental communications.

Data & Documentation

• Maintain internal records, documents, and reports related to active projects, procurement, contracts, and compliance.
• Perform quality checks to ensure data integrity across platforms.

Scheduling & Coordination

• Coordinate meetings, schedules, and virtual events across multiple time zones.
• Support logistics for onboarding, training, and virtual team events.

Process Optimization

• Identify gaps in workflow processes and help implement more efficient systems using tools like Asana, Notion, or Monday.com.
• Suggest improvements and automations that can make life easier for everyone on the team.
• Support communications with external vendors, partners, and clients.
• Assist with contract follow-ups, document requests, and scheduling of partner meetings.
• Own small-to-medium-scale admin tasks like creating templates, organizing shared drives, preparing slide decks, and tracking expenses.

What Makes You a Great Fit

Required Skills & Qualifications

• 5 years of experience in operations, project coordination, admin support, or similar roles.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Excellent communication skills, both written and verbal.
• Proficiency in tools like Google Workspace, Microsoft 365, Zoom, Slack, and project management platforms.
• Tech-savvy and comfortable learning new systems quickly.
• Self-starter with a proactive mindset you don't wait to be told what to do.

Work-from-Home Requirements

• Reliable high-speed internet.
• Quiet, professional environment to work from.
• Ability to work independently and attend video meetings as needed.

Bonus Points If You Have

• Experience in the civil engineering, construction, or architecture industry.
• Familiarity with platforms like Asana, Notion, Trello, Airtable, or similar.
• Knowledge of contract management or vendor coordination.

Why Join Heritage Civil Works?

• Competitive pay: $35 - $50 per hour, depending on experience.
• Fully remote: Work from anywhere in the U.S.
• Mission-driven work: Support engineering projects that impact lives and industries.
• Growth-focused: Be part of a growing team with real opportunities to expand your role.
• Collaborative culture: Work with smart, down-to-earth people who care about doing great work.

Equal Opportunity Employer

Heritage Civil Works is an Equal Opportunity Employer. We are committed to building a diverse team and creating an inclusive, empowering work environment where everyone can thrive.