Operating Room Scheduler — Precision Case Coordination

Jobtailor; Virginia (IL); On-site; USD 42,000 - 56,000; Full time

Job summary

Jobtailor in the United States is seeking a detail-oriented OR Scheduling Coordinator to support operating room scheduling across multiple departments. You will monitor scheduled cases, perform equipment checks, and coordinate case placement to optimize block utilization.

The role requires strong communication with surgeons, staff, and outside schedulers, plus experience with Microsoft Office and patient information systems.

Qualifications

• Experience scheduling operating room cases or similar environments.
• Familiar with medical terminology and patient information systems.
• Proficient in MS Office and document management.

Responsibilities

• Monitor OR scheduled cases to ensure availability and accurate scheduling.
• Run equipment checks for all scheduled cases.
• Coordinate scheduled cases to manage block utilization.
• Communicate with staff, surgeons, outside schedulers, and outside entities necessary to the OR.
• Monitor vendors, students, and representatives for required documentation before restricted-area entry.
• Assist with urgent and emergent surgery/procedure scheduling.
• Coordinate internal and external equipment needs and report equipment issues.
• Maintain and optimize the OR schedule; address gaps, availability, add-on cases, and cancellations.
• Collaborate with Service Line Coordinators and Charge staff on schedules and case placement.
• Receive and document staffing phone calls.
• Create and verify OR surgical procedures.
• Monitor, audit, and document Temptrak.
• Monitor completeness of documentation for medical concerns.
• Initiate emergency staff call-in processes and log callback times.
• Print peri-procedure documentation.
• Transport equipment, human tissue, blood, or specimens as needed.
• Generate daily schedules and reports and provide end-of-shift reports.
• Enter and update Anesthesia Assignments.
• Provide operating room scheduling support for various departments.

Skills

OR Scheduling

Medical Office Experience

Microsoft Office Suite

Patient Information System

Medical Terminology

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Access

Internet Explorer

Job description

Jobtailor in the United States is seeking a detail-oriented OR Scheduling Coordinator to support operating room scheduling across multiple departments. You will monitor scheduled cases, perform equipment checks, and coordinate case placement to optimize block utilization.

The role requires strong communication with surgeons, staff, and outside schedulers, plus experience with Microsoft Office and patient information systems.