Opera House Executive Office Intern – Flexible Evenings/Weekends

Metopera; New York (NY); On-site; USD 22,000 - 25,000; Part time

Job summary

The Metropolitan Opera offers an Executive Office Intern role to support the Senior Executive Assistant to the General Manager. The intern helps manage the Executive Office by answering phones, filing, transcribing, and running errands throughout the Opera House.

This paid part-time internship (minimum 25 hours per week in-office) provides hands-on exposure to opera administration and day-to-day operations at a renowned nonprofit cultural institution.

Qualifications

• Prior Administrative Assistant experience.
• Knowledge of opera and/or experience in a non-profit environment.
• Completion of a Bachelor's degree; working towards a Master's degree.
• Possess strong interpersonal, communication, and administrative skills.
• Excellent project management skills and able to prioritize multiple projects.
• Proficient in MS Word, Excel, Outlook, and Internet Explorer.

Responsibilities

• Provide phone coverage for the General Manager and other staff as needed.
• Fax, copy, and prepare documents for distribution, mailing or delivery by messenger.
• Prepare reports as requested by the Senior Executive Assistant and the General Manager.
• Transcribe dictation.
• Provide coverage to the General Manager when Senior Executive Assistant is out of the office.
• Perform other duties as required by the Sr. Executive Assistant.
• Order and maintain general office supplies.
• Retrieve packages from Stage Door or Front of House.
• Expedite customer complaints. Forward or respond as needed.
• Greet and escort visitors from Stage Door or Front of House. Offer hospitality services to General Manager's guests as needed.
• Assist Sr. Executive Assistant with tasks and ensure all functions are covered.

Skills

Administrative experience

Interpersonal skills

Communication skills

Project management

Multitasking

Typing

Dictation

Organizational skills

Education

Bachelor's degree

Pursuing Master's degree

Tools

MS Word

Excel

Outlook

Internet Explorer

Job description

The Metropolitan Opera offers an Executive Office Intern role to support the Senior Executive Assistant to the General Manager. The intern helps manage the Executive Office by answering phones, filing, transcribing, and running errands throughout the Opera House.

This paid part-time internship (minimum 25 hours per week in-office) provides hands-on exposure to opera administration and day-to-day operations at a renowned nonprofit cultural institution.