Opera Artistic Administrator: Casting, Contracts & Talent

Stagetime Inc.; San Diego (CA); On-site; USD 70,000 - 75,000; Full time

Job summary

San Diego Opera in San Diego seeks an Artistic Administrator (Exempt) to advise the General Director, contract principal artists, directors and conductors, and coordinate with managers to meet production needs. The role sits within the full-time artistic/production team, handling contracts, casting, budgeting, travel, housing, visas (O-1B), rehearsals, and outreach.

Requires strong writing, negotiation, and organizational skills, plus willingness to work nights and weekends and travel as needed.

Qualifications

• Network of relationships in the opera industry.
• Minimum of 5 years’ experience in the performing arts.
• Ability to negotiate and manage contracts and budgets.
• Excellent writing skills.
• Willingness to travel for auditions and performances.
• Strong organizational and problem-solving skills.
• Proficient in Microsoft Office.
• Proficiency in Spanish a plus.
• Team player and sense of humor.

Responsibilities

• Negotiate, prepare, file and manage artist contracts.
• Assist with casting, scheduling and planning of future opera seasons including recommending singers and conductors.
• Advise General Director regarding availability of artists and available production rentals for SDO productions.
• Assist in researching and producing production budgets and schedules.
• Attend weekly meetings and rehearsals, performances and special events.
• Arrange, coordinate and attend artists’ auditions, both local and in New York.
• Prepare file and manage O-1B visa applications for foreign artists, including support documentation.
• Coordinate housing and transportation for visiting artists.
• Coordinates transportation for out-of-town artists, airport pick-ups (in conjunction with volunteers).
• Create artist contact/information sheets and welcome packets and manage artist needs and communication.
• Create season timing and info sheets and distributes
• Create detailed payroll and per diem lists and provide checks to artists on performance nights.
• Coordinate and arrange invitations to visiting artists for outreach events.
• Maintains files of artists’ materials.
• Communicates with AGMA as necessary with regards to artists’ contracts, membership questions, union questions, etc.
• Other duties as assigned

Skills

Excellent writing skills

Strong organizational skills

Problem-solving skills

Team player

Microsoft Office

Spanish a plus

Tools

Microsoft Office

Job description

San Diego Opera in San Diego seeks an Artistic Administrator (Exempt) to advise the General Director, contract principal artists, directors and conductors, and coordinate with managers to meet production needs. The role sits within the full-time artistic/production team, handling contracts, casting, budgeting, travel, housing, visas (O-1B), rehearsals, and outreach.

Requires strong writing, negotiation, and organizational skills, plus willingness to work nights and weekends and travel as needed.