Artistic Administrator

Stagetime Inc.; San Diego (CA); On-site; USD 70,000 - 75,000; Full time

Job summary

San Diego Opera in San Diego seeks an Artistic Administrator (Exempt) to advise the General Director, contract principal artists, directors and conductors, and coordinate with managers to meet production needs. The role sits within the full-time artistic/production team, handling contracts, casting, budgeting, travel, housing, visas (O-1B), rehearsals, and outreach.

Requires strong writing, negotiation, and organizational skills, plus willingness to work nights and weekends and travel as needed.

Qualifications

• Network of relationships in the opera industry.
• Minimum of 5 years’ experience in the performing arts.
• Ability to negotiate and manage contracts and budgets.
• Excellent writing skills.
• Willingness to travel for auditions and performances.
• Strong organizational and problem-solving skills.
• Proficient in Microsoft Office.
• Proficiency in Spanish a plus.
• Team player and sense of humor.

Responsibilities

• Negotiate, prepare, file and manage artist contracts.
• Assist with casting, scheduling and planning of future opera seasons including recommending singers and conductors.
• Advise General Director regarding availability of artists and available production rentals for SDO productions.
• Assist in researching and producing production budgets and schedules.
• Attend weekly meetings and rehearsals, performances and special events.
• Arrange, coordinate and attend artists’ auditions, both local and in New York.
• Prepare file and manage O-1B visa applications for foreign artists, including support documentation.
• Coordinate housing and transportation for visiting artists.
• Coordinates transportation for out-of-town artists, airport pick-ups (in conjunction with volunteers).
• Create artist contact/information sheets and welcome packets and manage artist needs and communication.
• Create season timing and info sheets and distributes
• Create detailed payroll and per diem lists and provide checks to artists on performance nights.
• Coordinate and arrange invitations to visiting artists for outreach events.
• Maintains files of artists’ materials.
• Communicates with AGMA as necessary with regards to artists’ contracts, membership questions, union questions, etc.
• Other duties as assigned

Skills

Excellent writing skills

Strong organizational skills

Problem-solving skills

Team player

Microsoft Office

Spanish a plus

Tools

Microsoft Office

Job description

SAN DIEGO OPERA MISSION STATEMENT The mission of San Diego Opera is to deliver exceptional performances and exciting, accessible programs to diverse audiences, focusing on community partnerships, and the transformative and expressive power of the human voice. SAN DIEGO OPERA VALUE STATEMENT San Diego Opera will be recognized globally as a leading example of adaptability, innovation and sustainability, promoting diversity on stage, in our repertoire, and in our staff and leadership, with a commitment to world-class and emerging talent, and innovative use of technology.

ARTISTIC ADMINISTRATOR (Exempt) Reports to Director of Production and Artistic Administration

POSITION DESCRIPTION: The Artistic Administrator serves as an advisor to the General Director, contracts the company’s principal artists, directors and conductors, working with them and their managers to meet all needs related to the engagement. This role works as an integral member of full time artistic/production team to ensure daily operations and future plans of the company are fulfilled.

RESPONSIBILITIES

• Negotiate, prepare, file and manage artist contracts.
• Assist with casting, scheduling and planning of future opera seasons including recommending singers and conductors.
• Advise General Director regarding availability of artists and available production rentals for SDO productions.
• Assist in researching and producing production budgets and schedules.
• Attend weekly meetings and rehearsals, performances and special events.
• Arrange, coordinate and attend artists’ auditions, both local and in New York.
• Prepare file and manage O-1B visa applications for foreign artists, including support documentation.
• Coordinate housing and transportation for visiting artists.
• Coordinates transportation for out-of-town artists, airport pick-ups (in conjunction with volunteers).
• Create artist contact/information sheets and welcome packets and manage artist needs and communication.
• Create season timing and info sheets and distributes
• Create detailed payroll and per diem lists and provide checks to artists on performance nights.
• Coordinate and arrange invitations to visiting artists for outreach events.
• Maintains files of artists’ materials.
• Communicates with AGMA as necessary with regards to artists’ contracts, membership questions, union questions, etc.
• Other duties as assigned

QUALIFICATIONS

• Network of relationships in the opera industry (e.g. artist managers, singers, directors, designers, guest conductors, music staff).
• Minimum of 5 years’ experience in the performing arts.
• Knowledge of technique and repertoire to assist General Director in casting decisions.
• Ability to negotiate and manage contracts and budgets.
• Excellent writing skills.
• Ability to work key nights and weekends.
• Willingness to travel as requested for auditions and performances.
• Strong organizational and problem-solving skills.
• Proficient in Microsoft Office.
• Proficiency in Spanish a plus.
• Team player and sense of humor.

SALARY RANGE: $70,100 - $74,900