Open Records Request Specialist - Savannah Police Department

City of Savannah; Savannah (GA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

Life insurance

Supplemental life insurance (employee,

spouse, child)

Job summary

City of Savannah is seeking a paralegal to provide paralegal, administrative, and secretarial support to the department. The role requires handling data requests, assisting in open records matters, and supporting the COS Legal Department.

Responsibilities include legal research, preparing responses to records requests, and maintaining files. Requires a high school diploma or GED with 1–3 years of legal admin experience and a valid driver's license.

Qualifications

• High School Diploma or GED with 1–3 years of legal administrative experience.
• Excellent oral and written communications skills.
• Knowledge of modern office procedures and legal terminology.
• Ability to organize and maintain accurate records.
• Valid driver's license.

Responsibilities

• Accesses data to respond to information requests and checks records requests for completeness.
• Assists Open Records Response Supervisor and COS Legal Department in obtaining documents and scheduling depositions.
• Performs legal research and analysis at paralegal level.
• Prepares responses to open records requests.
• Types general correspondence and forms; maintains office files.
• Performs other related duties as required.

Skills

Paralegal knowledge

Office procedures

Legal terminology

Document management

Oral & written communication

Interpersonal relations

Time management

Education

High School Diploma or GED

1–3 years legal admin experience

Tools

Word processing software

Database software

Copier/office equipment

Transcription equipment

Job description

This position is responsible for providing paralegal, administrative, and secretarial functions to the department.

We offer great pay, excellent benefits to include medical, dental, and vision plans, life insurance, employee/spouse/child supplemental life insurance, short-term disability, tuition reimbursement, wellness programs, deferred compensation plan (457 B), pension plan, flexible spending account, home purchase assistance and 12 paid holidays!

Women, Minorities, and Veterans Are Encouraged to Apply!

• Accesses data to respond to specifc information requests; checks records requests for completeness and accuracy before closure.
• Assists the Open Records Response Supervisor and the COS Legal Department in obtaining documents and information regarding open cases involving SPD; schedules officers for depositions and interviews; assists in obtaining discovery items in pending litigation.
• Performs legal research and analysis at a level consistent with paralegal training.
• Prepares responses to open records requests.
• Types general correspondence and forms from handwritten notes or dictation; maintains office files.
• Performs other related duties as required.

High School Diploma or GED plus one to three years of experience in administrative office management in a legal setting; excellent oral and written communications skills; or any equivalent combination of education, training, and experience. Must possess a valid driver's license.

Must possess and maintain a valid state driver’s license with an acceptable driving history.

Work Location: 602 E Lathorpe Ave Work Hours: 8 am - 5 pm, Monday - Friday

Additional Information

Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment

Knowledge of modern office procedures, including paralegal duties and responsibilities.

Knowledge of legal terminology and legal documents.

Knowledge of relevant city and department policies and procedures. Skill in organizing work and maintaining accurate records.

Skill in prioritizing work assignments.

Skill in operating such office equipment as a calculator, typewriter, facsimile machine, shredder, transcription machine, and copier.

Skill in utilizing a personal computer and various word processing and database software programs.

Skill in interpersonal relations.

Skill in oral and written communication.