Onsite Venue Planning & Operations Associate

LA28 Olympic & Paralympic Games; Los Angeles (CA); On-site; USD 41,000 - 48,000; Full time

Job summary

LA28 is seeking an Associate, Venue Planning and Operations to keep broadcast venue workstreams moving as the Games approach. You will coordinate meetings, track actions, and ensure notes and decisions stay current across venues, supporting cross-functional reviews with organized materials.

Ideal candidates have 3+ years in coordination or project support, are highly organized, and communicate clearly with diverse stakeholders.

Qualifications

• 3+ years of coordination, operations, or project support experience.
• Strong organization and consistent follow-through, keeping many parallel workstreams on track.
• Clear written and verbal communication with a wide range of internal and external stakeholders across interconnected venue workstreams.
• Proficiency with Microsoft Office products, including Excel, Word, PowerPoint, and Outlook, for day-to-day tracking and reporting.
• Comfort operating from incomplete information in a continually changing, cross-functional planning environment with shifting priorities and immovable deadlines.

Responsibilities

• Support venue planning leads by coordinating meetings, tracking action items, and following up with stakeholders to hold schedules.
• Maintain accurate notes, detailed decision logs, and current status trackers across assigned venues for the broader delivery team.
• Prepare materials for venue reviews and cross-functional check-ins, keeping key information organized, clear, and easily accessible.
• Flag open items and elevate emerging risks to venue planning leads promptly as they surface across workstreams.
• Keep venue information organized and readily accessible so the broader team can make decisions and move quickly.

Skills

Coordination

Organization

Communication

MS Office

Tools

Microsoft Office

Job description

LA28 is seeking an Associate, Venue Planning and Operations to keep broadcast venue workstreams moving as the Games approach. You will coordinate meetings, track actions, and ensure notes and decisions stay current across venues, supporting cross-functional reviews with organized materials.

Ideal candidates have 3+ years in coordination or project support, are highly organized, and communicate clearly with diverse stakeholders.