Onsite Temp: Invoice & Purchasing Coordinator

Legence; San Jose (CA); Hybrid; USD 41,000 - 50,000; Full time

Job summary

Legence is seeking a Temporary Invoice & Purchasing Coordinator in San Jose to support purchasing, AP, warehouse receiving, and project teams. You will review invoices, perform 3-way matching, validate receipts, and maintain documentation for accurate cost tracking.

This contract lasts approximately three to six months and may convert to full-time based on performance, business conditions, and needs. Hourly pay ranges from $30 to $36, reflecting location and experience.

Qualifications

• 2+ years of experience in Accounts Payable, Purchasing, Logistics, Receiving, Inventory Control, or Construction Administration.
• Strong Microsoft Excel, Outlook, and Word skills.
• Excellent attention to detail and accuracy; strong analytical and problem-solving abilities.

Responsibilities

• Review vendor invoices for accuracy and completeness.
• Perform 3-way matching between purchase orders, invoices, and packing slips.
• Verify quantities received against vendor invoices and receiving documentation.
• Collaborate with Purchasing, Accounts Payable, Tool Room, and Receiving to resolve discrepancies.
• Research and resolve pricing differences, freight charges, tax issues, and quantity variances.
• Maintain electronic records of invoices, packing slips, PODs, and supporting documentation.
• Track open invoices and follow up on missing packing slips or receiving documentation.
• Confirm materials have been received before invoices are approved for payment.
• Assist with coding invoices to the correct project, job number, cost code, or department.
• Reconcile vendor statements and identify issues for resolution.
• Audit invoice packages for compliance with procedures and documentation.
• Support project teams with material tracking and procurement documentation.
• Prepare reports and spreadsheets for management review.
• Coordinate with vendors regarding invoice corrections, credits, missing documentation, and payment status.
• Support month-end invoice reconciliation activities.

Skills

Attention to detail

Analytical skills

Organizational skills

Communication skills

Tools

Excel

Outlook

Word

Spectrum

Viewpoint

SAP

Oracle

JD Edwards

Job description

Legence is seeking a Temporary Invoice & Purchasing Coordinator in San Jose to support purchasing, AP, warehouse receiving, and project teams. You will review invoices, perform 3-way matching, validate receipts, and maintain documentation for accurate cost tracking.

This contract lasts approximately three to six months and may convert to full-time based on performance, business conditions, and needs. Hourly pay ranges from $30 to $36, reflecting location and experience.