Onsite Staffing Coordinator

Employbridge; Ontario (CA); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Medical, Dental & Vision benefits

8 Paid Holidays

Floating Holidays

Paid Time Off

401(k)

Wellness Program

Career growth opportunities

Job summary

Employbridge is seeking an Onsite Staffing Coordinator to support a ProLogistix client in Ontario, CA and San Bernardino, CA. This role requires bilingual fluency in Spanish and English, on-site presence, and a focus on employee development, client relations, and service level agreement fulfillment.

Under supervision, you will handle onboarding, payroll, attendance, safety, and workforce issue resolution, collaborating with vendors and client teams to drive operational excellence and meet

Qualifications

• 1 year related experience in staffing.
• Experience in staffing, logistics, manufacturing, or distribution environments.
• Strong client-facing, onboarding, and associate engagement experience.
• Safety-driven with forklift knowledge; validation experience.
• Ability to multitask and manage a high volume of associates and client needs in a fast-paced environment.
• Leadership skills with strong communication, organization, and problem-solving abilities.
• Proficiency with technology, reporting, and workforce management tools.
• Flexible schedule with the ability to travel between Ontario and San Bernardino as needed.

Responsibilities

• Act as first point of contact for vendors and client contacts for all employee issues.
• Educates client on guidelines and sets expectations for the handling of any employee issues.
• Ensures all employee issues are handled appropriately and in a timely fashion.
• Coordinates resolution of the all-workforce issues with vendors and client partners and understands risk areas for all parties.
• Collects and reviews all required work related onboarding documents for each employee prior to start.
• Runs reports and uses data to identify workforce challenges and escalates issues to the appropriate resource (CRM, Power BI, time/attendance software).
• Participates in client meetings about safety and operations and documents and investigates safety incidents and executes the safety observation program.
• Coaches associates on attendance policies, conducts ABC performance reviews, and assigns and ends associate assignments.
• Processes payroll and tracks attendance, wage, and hour compliance.

Skills

Staffing experience

Client-facing

Onboarding

Power BI

Payroll knowledge

Timekeeping

Forklift knowledge

Safety compliance

Multitasking

Travel between sites

Tools

CRM systems

Time/Attendance software

WFM tools

Job description

We are seeking a dynamic and driven professional to join our on-site team supporting a ProLogistix client in Ontario, CA and San Bernardino, CA. This role is ideal for someone with prior staffing experience who is passionate about employee development and operational excellence. The position requires bilingual fluency in Spanish and English and the flexibility to support. If you’re ready to make a meaningful impact and help teams reach their full potential, we want to hear from you.

About the Role

Under direct supervision, the Onsite Staffing Coordinator contributes to the operational growth and profitability of the account through day-to-day execution, management of strong relationships with the client and associates, and fulfillment of the client’s staffing services agreement. This role supports the day-to-day interaction with the client and associates, assists with identifying process improvements, and executes on service level agreements to ensure they are met. This role provides immediate front-line customer service to the management team and associates. This role is responsible for partnering with appropriate parties to resolve all workforce issues, including but not limited to employee coaching, counseling, disciplinary action, and payroll and timekeeping, in a timely manner.

Responsibilities

• Act as first point of contact for vendors and client contacts for all employee issues.
• Educates client on guidelines and sets expectations for the handling of any employee issues.
• Ensures all employee issues are handled appropriately and in a timely fashion.
• Coordinates resolution of the all-workforce issues with vendors and client partners and understands risk areas for all parties.
• Collects and reviews all required work related onboarding documents for each employee prior to start.
• Runs reports and uses data to identify workforce challenges and escalates issues to the appropriate resource (using CRM, Power BI, time/attendance software).
• Participates in client meetings about safety and operations and documents and investigates safety incidents and executes the safety observation program.
• Coaches associates on attendance policies, conducts ABC performance reviews, and assigns and ends associate assignments.
• Processes payroll and tracks attendance, wage, and hour compliance.

Qualifications

• 1 year related experience in staffing

Required Skills

• Experience in staffing, logistics, manufacturing, or distribution environments.
• Strong client-facing, onboarding, and associate engagement experience.
• Safety-driven professional with forklift knowledge (Reach, Sit-Down, EPJ, and Cherry Picker); validation experience.
• Ability to multitask and manage a high volume of associates and client needs in a fast-paced environment.
• Leadership skills with strong communication, organization, and problem-solving abilities.
• Proficiency with technology, reporting, and workforce management tools.
• Flexible schedule with the ability to travel between Ontario and San Bernardino as needed.
• Client Site: Typically where work is performed is generally offsite at a client’s location that could be an office or other business setting and require travel to and from locations. This position requires compliance for all occupational safety and health standards, rules, and regulations.

About the Company

Employbridge offers a competitive base salary plus monthly bonus potential! Additional benefits package for full time colleagues that includes:

• Comprehensive Medical, Dental & Vision benefits starting on the first of the month following hire date
• 8 Paid Holidays per year
• 2 Floating Holidays per year
• Paid Time Off
• 401(k)
• Wellness Program
• A variety of career paths and encourage promotion from within!!

Pay range and compensation package

The anticipated hourly rate for this position is $26.00 - $28.00. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

The Employbridge Story

Employbridge is one of the largest staffing companies in the United States and a preeminent resource for professional staffing. We offer local expertise and service through our 225+ branches. At Employbridge, we operate an entire family of specialty staffing companies that include: ResourceMFG, Select Staffing, Employbridge, Hire Dynamics, ProDrivers, Employbridge Specialty Staffing, Westaff, and Employbridge Intelligent Staffing. To find out more, visit us at www.employbridge.com.

Equal Opportunity Statement

EmployBridge is an Equal Opportunity Employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, disability, military or veteran status, genetic information, or any other characteristic protected by federal, state or local laws.