Onsite Solar Project Administrator

Talentify; Mattoon (IL); Presencial; USD 28.000 - 30.000; Tempo integral

Benefícios oferecidos por esta vaga

Medical, dental & vision

PTO (paid time off)

Life Insurance

Resumo da vaga

Talentify is seeking a Project Administrator for an 18-month solar project in Mattoon, IL. You will provide onsite administrative and project coordination support, working with the Project Manager, Superintendent, and field team to keep documentation, reporting, purchasing, and day-to-day activities organized and on schedule.

The role requires strong organizational skills, experience supporting field-based teams, and proficiency with construction documentation.

Qualificações

• Experience providing administrative support to field-based teams and project leadership.
• Strong organizational skills and ability to manage multiple tasks in a fast-paced environment.
• Experience with construction documentation and payroll onboarding is a plus.

Responsabilidades

• Provide daily administrative support to the onsite Project Manager, Superintendent, and construction team.
• Maintain project files, documentation, logs, and electronic records in an organized and accessible manner.
• Assist with processing and tracking purchase orders, invoices, receipts, and material documentation.
• Track project costs, expenses, and other project-related information to support accurate reporting.
• Assist with timekeeping by recording field personnel hours and preparing payroll documentation.
• Coordinate documentation for new employees, subcontractors, vendors, and site visitors for onboarding and access.
• Maintain and update daily reports, manpower reports, progress documentation, and project trackers.
• Assist with RFIs, submittals, change orders, and other construction documentation to support project controls.
• Support material deliveries with delivery tickets and packing slips; ensure records are complete.
• Coordinate meetings, schedules, calendars, and project-related communication among stakeholders.
• Prepare meeting notes and distribute action items for follow-up and accountability.
• Assist with document control and ensure project records are accurate and stored properly.
• Support safety and compliance documentation, including orientation and training records.
• Communicate with the corporate office, vendors, subcontractors, and field personnel to obtain necessary documentation.
• Help troubleshoot administrative issues and propose process improvements.
• Perform additional project administrative duties to support successful delivery.

Descrição da vaga

Talentify is seeking a Project Administrator for an 18-month solar project in Mattoon, IL. You will provide onsite administrative and project coordination support, working with the Project Manager, Superintendent, and field team to keep documentation, reporting, purchasing, and day-to-day activities organized and on schedule.

The role requires strong organizational skills, experience supporting field-based teams, and proficiency with construction documentation.