On Site Solar Admin

Spec on the Job; Salisbury (MO); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Per Diem

40–60 hours/week (project dependent)

Project completion bonus

Medical, Dental, Vision, 401(k)

Job summary

Spec Personnel is seeking an on-site Solar Site Administrator to support daily operations on an active utility-scale solar project in Bynumville, MO. This role acts as the administrative hub of the jobsite, aiding field leadership, safety, HR onboarding, workforce tracking, and project reporting.

The ideal candidate has 2+ years of administrative experience, strong Microsoft Office skills, and the ability to work on an active construction site.

Qualifications

• 2+ years administrative experience (construction, industrial, or solar preferred).
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong organizational and communication skills; able to manage multiple tasks on a live site.

Responsibilities

• Manage daily sign-in sheets and workforce tracking logs.
• Coordinate new hire onboarding, orientations, and badging.
• Maintain manpower rosters and headcount reports.
• Assist with timekeeping collection and approvals.
• Organize and maintain digital and hardcopy personnel files.
• Track worker certifications (OSHA, equipment, electrical, etc.).
• Upload and manage compliance documents in project systems.
• Assist Safety team with onboarding and orientation paperwork.
• Track safety training attendance and documentation.
• Support incident reporting and OSHA log maintenance.
• Prepare daily and weekly administrative reports.
• Support Project Managers and Superintendents with scheduling updates.
• Coordinate lodging lists, per diem tracking, and travel rosters.
• Maintain site office supplies and equipment.
• Coordinate meetings, orientations, and visitor access

Skills

Administrative experience

MS Office proficiency

Organizational skills

Construction site experience

Tools

Microsoft Office Suite

Job description

Spec Personnel is seeking a highly organized and detail-oriented On-Site Solar Site Administrator to support daily operations on an active utility-scale solar project in Bynumville, MO. This role serves as the administrative hub of the jobsite — supporting field leadership, safety, HR onboarding, workforce tracking, and project reporting. The ideal candidate thrives in a fast-paced construction environment and plays a key role in keeping site operations compliant, documented, and running efficiently.

Key Responsibilities

• Manage daily sign-in sheets and workforce tracking logs
• Coordinate new hire onboarding, orientations, and badging
• Maintain manpower rosters and headcount reports
• Assist with timekeeping collection and approvals
• Organize and maintain digital and hardcopy personnel files
• Track worker certifications (OSHA, equipment, electrical, etc.)
• Upload and manage compliance documents in project systems
• Assist Safety team with onboarding and orientation paperwork
• Track safety training attendance and documentation
• Support incident reporting and OSHA log maintenance
• Prepare daily and weekly administrative reports
• Support Project Managers and Superintendents with scheduling updates
• Coordinate lodging lists, per diem tracking, and travel rosters
• Maintain site office supplies and equipment
• Coordinate meetings, orientations, and visitor access

Qualifications

• 2+ years administrative experience (construction, industrial, or solar preferred)
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong organizational and communication skills
• Ability to work on an active construction site

Preferred

• Utility-scale solar project experience
• Knowledge of prevailing wage / certified payroll
• Experience onboarding large field workforces
• OSHA 10 Certification
• Bilingual (English/Spanish) a plus

Compensation & Benefits

Pay Range: $24 - $28 hour (DOE)

• Per Diem: Available for non-local candidates
• Schedule: 40-60 hours/week (project dependent)
• Project Completion Bonus: Potential eligibility
• Benefits: Medical, Dental, Vision, 401(k) (if applicable)

Work Environment

• Combination of site office trailer and field interaction
• Active construction environment
• Fast-paced, multi-contractor solar project

Join us in building the future of renewable energy - one project at a time. #SPEC123#INDCDLA#57673458