Onsite Solar Project Coordinator

ACTalent; Mattoon (IL); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical

Dental & Vision

401(k) Retirement Plan

Paid time off (PTO)

Disability coverage

Job summary

Actalent is seeking a Project Administrator for an 18-month solar construction project in Mattoon, IL. This onsite role supports the Project Manager and field leadership, handling documentation, reporting, purchasing, and day-to-day admin tasks to keep the project on schedule.

The position emphasizes organization, collaboration with subcontractors and vendors, and maintaining project trackers, reports, and records in a fast-paced construction environment.

Qualifications

• Experience in project coordination within a construction environment.
• Strong skills in RFIs, submittals, change orders, and project documentation.
• Proficiency in document control and organized filing systems.
• Experience supporting field-based teams and project leadership.

Responsibilities

• Provide daily administrative support to the onsite Project Manager, Superintendent, and field team.
• Maintain project files, logs, and electronic records in an organized manner.
• Track costs, expenses, and purchasing documentation for accurate reporting.
• Record field personnel hours and assist with payroll documentation.
• Coordinate onboarding for new employees, subcontractors, and site visitors.

Skills

Project coordination

Construction administration

Document control

Timekeeping & payroll

Vendor/subcontractor coordination

Reporting & records management

Job description

Actalent is seeking a Project Administrator for an 18-month solar construction project in Mattoon, IL. This onsite role supports the Project Manager and field leadership, handling documentation, reporting, purchasing, and day-to-day admin tasks to keep the project on schedule.

The position emphasizes organization, collaboration with subcontractors and vendors, and maintaining project trackers, reports, and records in a fast-paced construction environment.