Onsite Solar Project Admin (18-Month)

Actalent; Mattoon (IL); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Two weeks PTO

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability coverage

Job summary

Actalent is seeking a Project Administrator for an 18-month solar project located onsite in Mattoon, IL. You will closely support the Project Manager, Superintendent, and field leadership, maintaining documentation, tracking costs, and coordinating onboarding for subcontractors and vendors.

The role focuses on organized record-keeping, timekeeping, and assisting with RFIs, submittals, and change orders to keep the project on schedule.

Qualifications

• Demonstrated experience in project coordination and administration, preferably in a construction environment.
• Strong construction administration skills, including familiarity with RFIs, submittals, change orders, and project documentation.
• Proficiency in document control, including maintaining logs, electronic records, and organized filing systems.
• Experience providing administrative support to field-based teams and project leadership.
• Ability to track and reconcile project costs, expenses, and purchasing documentation.

Responsibilities

• Provide daily administrative support to the onsite Project Manager, Superintendent, and construction team.
• Maintain project files, documentation, logs, and electronic records in an organized and accessible manner.
• Assist with processing and tracking purchase orders, invoices, receipts, and material documentation.
• Track project costs, expenses, and other project-related information as needed to support accurate reporting.
• Assist with timekeeping by recording field personnel hours and preparing payroll documentation.
• Coordinate documentation for new employees, subcontractors, vendors, and site visitors to ensure proper onboarding and access.
• Maintain and update daily reports, manpower reports, progress documentation, and project trackers.
• Assist with tracking RFIs, submittals, change orders, and other construction documentation to support project controls.
• Support material deliveries by maintaining delivery tickets and packing slips and ensuring records are complete.
• Coordinate meetings, schedules, calendars, and project-related communication among project stakeholders.
• Prepare meeting notes and distribute action items to ensure follow-up and accountability.
• Assist with document control and ensure all project records are accurate, current, and properly stored.
• Support safety and compliance documentation, including orientation and training records for site personnel.

Skills

Project coordination

Construction administration

Document control

Timekeeping

Payroll documentation

On-site support

Job description

Actalent is seeking a Project Administrator for an 18-month solar project located onsite in Mattoon, IL. You will closely support the Project Manager, Superintendent, and field leadership, maintaining documentation, tracking costs, and coordinating onboarding for subcontractors and vendors.

The role focuses on organized record-keeping, timekeeping, and assisting with RFIs, submittals, and change orders to keep the project on schedule.