Onsite Safety Admin & Documentation Coordinator

EMCOR Group; Raleigh, Northern (NC, KY); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Southern Industrial Constructors, on a Raleigh project site, seeks a Safety Admin to support the Safety Manager with administrative duties. You will scan and file SSAWs and permits, distribute documents to site personnel and clients, and manage incident data entry on the shared drive.

The role requires high school diploma or GED, at least 2 years of admin experience, and strong MS Office skills; Bluebeam experience is a plus. Strong organization and communication are essential.

Qualifications

• High school diploma or GED.
• Minimum of 2 years of administrative experience.
• Previous data entry experience.
• Working knowledge and experience with MS Office (Word and Excel).
• Bluebeam experience a plus.
• Outstanding organizational skills, flexibility and professionalism.
• Strong written and verbal communication skills.

Responsibilities

• Scan documents (SSAW’s and permits).
• File scanned documents into the appropriate folders.
• Distribute SSAW’s and permits to site personnel and client representatives.
• Separate and file scanned documents into Blue Beam folders by foreman and job number.
• Data enter incident information after investigation into the incident spreadsheet.
• Scan and file completed incident information into the shared drive.
• Make copies for future use (permits, sign-in sheets).
• Collect and maintain all completed sign in sheets daily.
• Meet new hires at orientation to ensure they arrived at the proper location.
• Other duties as assigned.

Skills

Administrative experience

Data entry

MS Word & Excel

Written & verbal communication

Education

High school diploma or GED

Tools

Bluebeam

Job description

Southern Industrial Constructors, on a Raleigh project site, seeks a Safety Admin to support the Safety Manager with administrative duties. You will scan and file SSAWs and permits, distribute documents to site personnel and clients, and manage incident data entry on the shared drive.

The role requires high school diploma or GED, at least 2 years of admin experience, and strong MS Office skills; Bluebeam experience is a plus. Strong organization and communication are essential.