Onsite Rental Events Operations Coordinator

SFMOMA San Francisco Museum of Modern Art; San Francisco (CA); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

PTO

Medical

Dental

Vision

Flexible Spending Accounts

Pet Insurance

Life and AD&D Coverage

Disability Insurance

Mental Health and Wellness Benefits

Discount Programs

Pre-Tax Commuter Benefits

403(b) Retirement Savings Plan

SFMOMA Membership

Job summary

SFMOMA San Francisco Museum of Modern Art is hiring an on-site Rental Events Operations Coordinator to support daily operations for the Rental Events team. This role requires clear communication with clients, vendors, and internal partners, and involves coordinating scheduling, documentation, and event execution.

The position is full-time and on-site in San Francisco, with evenings and weekends required. Candidates should have at least two years of event coordination experience and strong

Qualifications

• College degree desired, or equivalent work experience.
• Minimum of two (2) years of event coordination experience required.
• Experience in customer relations is essential.
• Experience with Microsoft Office 365 is required.
• Experience with intra-departmental communications within large organizations strongly desired.
• Previous experience in a museum setting is desired.
• Experience with venue management software and project management software, like Asana, is a plus.

Responsibilities

• Act as onsite point-of-contact for vendors, clients, and museum staff while executing active events.
• Assist in guiding and counseling the on-call Event Specialists and ensure adherence to event timelines.
• Support with drafting event documentation, updating scheduling software, and task lists.
• Display strong customer service, clear communication, and willingness to go above and beyond for clients.
• Schedule on-call Event Specialists to support Rental Events.
• Collaborate with Facility Operations, Janitorial, Engineering, and Security teams to ensure staffing.
• Update arrangements in Artifax and maintain centralized schedules in Asana.

Skills

Event coordination

Customer relations

Interdepartmental communication

Museum experience

Asana

Education

College degree

Tools

Microsoft Office 365

Asana

Job description

SFMOMA San Francisco Museum of Modern Art is hiring an on-site Rental Events Operations Coordinator to support daily operations for the Rental Events team. This role requires clear communication with clients, vendors, and internal partners, and involves coordinating scheduling, documentation, and event execution.

The position is full-time and on-site in San Francisco, with evenings and weekends required. Candidates should have at least two years of event coordination experience and strong