Onsite Recruitment Coordinator

Cielo, Inc.; Ramsey (NJ); On-site; USD 52,000 - 75,000; Full time

Job summary

Cielo, Inc. is seeking an Onsite Recruitment Coordinator to provide client-site support across the talent acquisition lifecycle, from candidate attraction to post-hire activities.

The role focuses on onsite logistics, relationship management, and customer service to support a client program or team. Responsibilities include coordinating interview rooms, greeting interviewers and candidates, maintaining strong university and program partnerships, and assisting with onboarding and recruitment

Qualifications

• Proven ability to communicate clearly with candidates, clients, and hiring leaders.
• Strong organizational and multitasking skills to manage interview logistics and onsite activities.
• Understanding of recruitment lifecycle and onsite support requirements.

Responsibilities

• Coordinate interview logistics, rooms, materials, and candidate communications onsite.
• Greet and brief interviewers and candidates on role details and interview formats.
• Serve as the onsite client liaison to resolve daily operational issues and ensure smooth processes.
• Arrange candidate travel, accommodations, and any required onboarding steps.
• Post positions to ATS accurately and within required timeframes.

Skills

Communication

Organizational skills

Relationship management

Interview coordination

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office Suite

Outlook

Job description

The Onsite Recruitment Coordinator is responsible for providing client site support to the talent acquisition process lifecycle, from candidate attraction to post-hire activities. Additionally, the Onsite Recruitment Coordinator facilitates a variety of onsite logistical, relationship management, and customer service activities to service a client program or team.

Duties and Responsibilities

• Cultivate and manage relationships with current and potential hiring leaders as an onsite representative.
• Manage candidate and client onsite communications and utilize client location knowledge and discretion to coordinate set-up of interview rooms, including materials distribution, and act as a recruitment contact during interview process.
• Meet and greet interviewers and candidates, including briefing candidates with a review of the role, interview format, and client details.
• Facilitate and grow professional relationships with local universities/colleges and technical programs as well as other resources to share client career paths and hiring needs.
• Assist in the creation of recruitment marketing plans specific to client location with local recruitment and candidate generation expertise.
• Act as liaison with the client to resolve daily operational issues.
• Showcase a high level of understanding and become fully engrained in the client organization including relationships with client stakeholders and organizational structure to further demonstrate "We Become You".
• Provide professional recruitment resource for visitors, vendors, and candidates as necessary.
• Serve as a client representative through candidate attraction and engagement.
• Assist with onboarding processes, including new hire forms, new employee orientation presentations, etc., as well as offboarding processes.
• Act as a resource for client leaders, providing information and answering inquiries.
• Schedule phone, video and in-person interviews for Recruiters and Hiring Managers.
• Manage offer process, including creating and routing offer letters for approval.
• Coordinate background, drug, and reference checking processes.
• Arrange candidate travel, transportation, and accommodation.
• Edit and post positions to Applicant Tracking System (ATS) accurately and within the specified timeframe(s) with proper approval channels.
• Assist with and manage basic metrics reporting, as necessary.
• Provide other administrative support to recruiters, as needed.
• Other duties as assigned.

Position Requirements

Education:

• High school diploma or equivalent required; Bachelor’s degree strongly preferred.

Experience:

• Minimum of one year of experience in a business or office environment utilizing the outlined skills required

Exposure:

• Knowledge of commonly used concepts, practices, and procedures within talent acquisition strongly preferred.
• Demonstrated proficiency with the Microsoft Office suite, including Outlook, required.
• Exceptional communication and organizational skills.
• Ability to work in dynamic and constantly changing environment.

Company Description

Are you ready to accelerate your career? Join Cielo as anOnsite Recruitment Coordinator! A career at Cielo will give you the opportunity to work with the industry’s smartest people and to take ownership of your success!

Cielo is a brand that reflects our big idea – that talent is rising – and with it our opportunity to rise above. We create careers for ambitious people by moving beyond traditional assumptions of what it means to work in talent acquisition.

Cielo is the world\'s leading Talent Acquisition Partner. We deliver a better talent experience for everyone through Talent Acquisition, Search, Consulting, and Digital Accelerators\u2122. With our fresh approach – we design and build comprehensive, proven solutions inspired by technology to find and keep the unique talent that elevates our clients above the competition.

Cielo is an equal opportunity employer and will not discriminate against any applicant for employment because of race, color, religion, sex, national origin, disability, age, genetic information, or any other status protected by state or local law for an individual who falls within the jurisdiction of such law. Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting Cielo Talent Acquisition at [e-mail]

Additional information

All your information will be kept confidential according to EEO guidelines.