(Onsite) Recruiter

Aston Carter; Chicago (IL); On-site; USD 50,000 - 52,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Job summary

Aston Carter is seeking an entry-level Recruiter 1 to support a university hiring team in a fast-paced, high-volume setting. You will manage the full recruitment cycle, interview candidates, conduct reference checks, extend offers, and assist with new hire orientation and onboarding.

This onsite role focuses on effective administrative handling of offers, transfers, and employment actions under supervision, ensuring a smooth candidate experience and strict adherence to established processes.

Qualifications

• Experience supporting high-volume recruitment processes and offers.
• Ability to screen, interview, and assess candidates using structured methods.
• Strong administrative skills and record-keeping capabilities.

Responsibilities

• Recruit candidates for a variety of roles in a high-volume environment.
• Source candidates using approved tools and channels to build pipelines.
• Screen and interview candidates to assess fit and qualifications.
• Conduct reference checks and verify candidate information.
• Prepare and process offer letters and related documentation.
• Support onboarding and orientation activities for new hires.
• Perform exit interviews and document feedback confidentially.
• Maintain accurate records in recruitment and HR systems.
• Collaborate with university hiring teams during peak periods.
• Provide administrative support to talent acquisition and reporting.

Skills

High-volume recruiting

Interviewing

Offer management

Reference checks

New hire onboarding

Administrative skills

Documentation

Stakeholder communication

Process adherence

Education

Bachelor's degree preferred

Tools

HR systems

Job description

Job Description

This entry-level Recruiter role focuses on supporting a busy university hiring team by managing the full recruitment cycle for high-volume hiring needs. You recruit and interview candidates, conduct reference checks, extend offers, and support new hire orientation. You also perform exit interviews and process changes in employee status, ensuring accurate and timely administrative handling of offers, transfers, and other employment actions. You follow established processes and guidelines, work under close supervision, and apply commonly used recruitment concepts and practices to deliver an efficient and positive candidate experience.

Job Title: Recruiter 1

This entry-level Recruiter role focuses on supporting a busy university hiring team by managing the full recruitment cycle for high-volume hiring needs. You recruit and interview candidates, conduct reference checks, extend offers, and support new hire orientation. You also perform exit interviews and process changes in employee status, ensuring accurate and timely administrative handling of offers, transfers, and other employment actions. You follow established processes and guidelines, work under close supervision, and apply commonly used recruitment concepts and practices to deliver an efficient and positive candidate experience.

Responsibilities

• Recruit candidates for a variety of roles in a high-volume environment, following established hiring processes and guidelines.
• Source candidates using approved tools, platforms, and methods to build strong and diverse talent pipelines.
• Screen and interview candidates to assess qualifications, experience, and fit for open positions.
• Conduct reference checks and verify candidate information in line with company policies and procedures.
• Prepare and process offer letters and related documentation, ensuring accuracy and timely delivery to candidates.
• Support new hire onboarding by coordinating and conducting orientation activities as directed.
• Perform exit interviews and document feedback, maintaining confidentiality and accurate records.
• Process changes in employee status, including transfers and other employment actions, with strong attention to detail.
• Maintain and update candidate and employee records in recruitment and HR systems as required.
• Follow instructions and pre-established guidelines, escalating issues or questions to supervisors when needed.
• Collaborate with the university hiring team during peak hiring periods to meet recruitment targets and timelines.
• Provide administrative support to the talent acquisition function, including scheduling, documentation, and reporting.
• Ensure a professional and positive candidate experience throughout the recruitment and onboarding process.

Essential Skills

• 1–2 years of experience in a high-volume sourcing or recruiting environment.
• High-volume administrative experience supporting recruitment processes such as offers, transfers, and status changes.
• Ability to recruit, interview, and assess candidates using structured processes and guidelines.
• Experience sourcing candidates through appropriate channels to support talent acquisition needs.
• Strong attention to detail when processing offers, transfers, and employee status changes.
• Ability to conduct reference checks and document findings accurately.
• Capability to perform exit interviews and capture feedback in a clear and confidential manner.
• Comfort working under immediate supervision and following established instructions and guidelines.
• Knowledge of commonly used recruitment concepts, practices, and procedures.
• Effective organizational skills to manage multiple requisitions and administrative tasks in a high-volume environment.

Additional Skills & Qualifications

• Bachelor’s degree in a relevant field is preferred.
• Experience as a recruiting coordinator or in talent acquisition support roles is beneficial.
• Strong administrative skills, including documentation, record-keeping, and process tracking.
• Ability to work effectively in a fast-paced environment during peak hiring periods.
• Clear and professional communication skills with candidates and internal stakeholders.
• Strong time management skills and the ability to prioritize competing tasks.

Work Environment

This role is 100% onsite in either Chicago or Seattle, working closely with a university-focused hiring team during peak recruitment periods. You operate in a structured environment with established processes, immediate supervision, and clear guidelines for all recruitment and administrative activities. The setting is fast-paced and high-volume, requiring consistent attention to detail and responsiveness in managing offers, transfers, and other employment actions. You collaborate in an office environment that emphasizes professionalism, accuracy, and teamwork to support ongoing hiring needs.

Job Type & Location

This is a Contract position based out of Chicago, IL.

Pay And Benefits

The pay range for this position is $36.00 - $38.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
• Workplace Type This is a fully onsite position in Chicago,IL.
• Application Deadline This position is anticipated to close on Sep 30, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.