Onsite Real Estate & Office Services Specialist

Gemini Personnel Pte Ltd; Tempe (AZ); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive starting pay

Discretionary annual bonus

New hire equity grant

Comprehensive health plans

401K with company matching

Paid Parental Leave

Flexible time off

Job summary

Gemini is seeking a proactive Real Estate and Office Services Associate to support the Arizona Operations Center and broader RESO initiatives in Tempe, AZ. This role acts as the on-site Office Services representative, partnering with RESO leadership, Corporate Security, IT, People, and vendors.

The ideal candidate is professional, independent, and organized, with a strong security mindset and excellence in communication.

Qualifications

• 2+ years of experience in office services, workplace operations, facilities coordination, office management, hospitality, or a related role.
• High level of professionalism, maturity, discretion, and sound judgment.
• Strong security mindset and ability to follow established policies and protocols.
• Ability to work independently with defined decision-making authority and escalation paths.
• Excellent written and verbal communication, representing Gemini with employees, leadership, vendors, and partners.

Responsibilities

• Serve as the primary on-site Office Services point of contact and oversee day-to-day workplace operations.
• Maintain a professional, secure, organized, and employee-ready office environment.
• Support 24/7 Operations Center workplace needs, seating, access, and readiness.
• Support onboarding by coordinating desks, access, and parking with internal teams.
• Coordinate office events, rooms, catering, transportation, vendors, and related logistics.
• Maintain familiarity with building procedures, emergency contacts, and vendor contacts.
• Liaise with property management, building security, engineering, parking, and other teams.
• Manage access, parking, maintenance, COIs, deliveries, and vendor access.
• Oversee office furniture, supplies, inventory, and workspace readiness.
• Support office moves, openings, and projects with stakeholders.
• Partner with Security to administer badges/access for employees, vendors, and visitors.

Skills

Office services

Facilities coordination

Security mindset

Vendor management

Cross-functional teamwork

Documentation

Tools

Google Workspace

Slack

Job description

Gemini is seeking a proactive Real Estate and Office Services Associate to support the Arizona Operations Center and broader RESO initiatives in Tempe, AZ. This role acts as the on-site Office Services representative, partnering with RESO leadership, Corporate Security, IT, People, and vendors.

The ideal candidate is professional, independent, and organized, with a strong security mindset and excellence in communication.