Onsite Purchasing Assistant (Contract) - ERP Data Entry

Aston Carter; Maryland; On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Paid Time Off

Job summary

Aston Carter is seeking a Purchasing Assistant to support the purchasing team in Windsor Mill, MD. The role focuses on accurate data entry in the ERP, vendor coordination, and administrative support to keep procurement activities timely and efficient.

This on-site contract position runs Monday through Friday with standard daytime hours. The ideal candidate has strong detail orientation, Excel and ERP familiarity, and the ability to collaborate across purchasing and production teams to avoid

Qualifications

• High school diploma or equivalent.
• Experience in office, administrative, purchasing, or data entry roles is preferred.
• Strong attention to detail and accuracy in data entry and documentation.
• Excellent organizational and time management skills.
• Professional verbal and written communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Experience with ERP or purchasing software is preferred.
• Experience in a manufacturing environment is a plus.

Responsibilities

• Accurately enter purchase orders, vendor information, pricing, and other purchasing data into the ERP system.
• Update and maintain vendor records and purchasing documentation in both electronic and paper formats.
• Follow up with vendors via email and telephone regarding order acknowledgments, order confirmations, shipping status, delivery dates, pricing discrepancies, and missing documentation.
• Respond to routine vendor inquiries and elevate more complex issues to purchasing staff or leadership as appropriate.
• Maintain organized electronic and paper purchasing files to ensure easy retrieval and audit readiness.
• Assist with expediting open purchase orders to support production schedules and minimize delays.
• Prepare reports and spreadsheets as requested to support purchasing analysis and decision-making.
• Work closely with the purchasing team to ensure timely and accurate processing of purchasing transactions.
• Maintain confidentiality of supplier pricing and sensitive company information at all times.
• Perform other related administrative duties as assigned to support the purchasing function.

Skills

Data entry

Attention to detail

Time management

Communication skills

Multitasking

Microsoft Outlook

Microsoft Word

Microsoft Excel

ERP experience

Vendor management

Manufacturing experience

Education

High school diploma or equivalent

Tools

SAP

ERP systems

ERP software

Job description

Aston Carter is seeking a Purchasing Assistant to support the purchasing team in Windsor Mill, MD. The role focuses on accurate data entry in the ERP, vendor coordination, and administrative support to keep procurement activities timely and efficient.

This on-site contract position runs Monday through Friday with standard daytime hours. The ideal candidate has strong detail orientation, Excel and ERP familiarity, and the ability to collaborate across purchasing and production teams to avoid