Onsite Project Administrator – Industrial & Manufacturing

ITAC; United States; On-site; USD 50,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

401k & ESOP

Life Insurance

Short & Long-Term Disability

Paid Time Off

Paid Holidays

Employee Assistance Program

Professional Development

Wellness Program

Safety Incentive Program

24/7 Chaplain Care

Job summary

ITAC is seeking a Project Administrator to support a portfolio of capital projects in a manufacturing environment. You will provide administrative and coordination support to project managers, ensure documentation, reporting, communications, and tracking throughout the project lifecycle.

The role requires strong organizational skills, the ability to manage multiple priorities, and experience in industrial settings.

Qualifications

• Bachelor’s degree in Business Administration, Project Management, Communications, or related field.
• 3 years of project administration experience or 5 years of project support without a degree.
• Experience in manufacturing, engineering, construction, or industrial environments.
• Proficiency with Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Teams).

Responsibilities

• Provide administrative support to project managers and teams across all phases.
• Maintain project documentation, records, files and reports per standards.
• Coordinate meetings, agendas, minutes and action item tracking.
• Assist with scheduling, milestones and status reporting.
• Support project controls by collecting and organizing data.
• Coordinate communication among stakeholders, vendors and internal departments.
• Monitor submittals, RFIs, change requests and approvals.
• Assist with procurement activities and contract documentation.
• Prepare recurring project reports, presentations and dashboards for leadership.
• Ensure records accuracy and completeness throughout the project.
• Support budget tracking and expense documentation.
• Identify process improvements to boost efficiency.

Skills

Strong organizational skills

Multitasking

Microsoft Office Proficiency

Excellent written and verbal comms

Cross-functional teamwork

Education

Bachelor’s degree in Business Admin / PM / Communications

5+ years project support in manufacturing/industrial

Tools

Procore

Job description

ITAC is seeking a Project Administrator to support a portfolio of capital projects in a manufacturing environment. You will provide administrative and coordination support to project managers, ensure documentation, reporting, communications, and tracking throughout the project lifecycle.

The role requires strong organizational skills, the ability to manage multiple priorities, and experience in industrial settings.