Onsite People Operations & Onboarding Specialist

ovationhealthcare; Brentwood (TN); Hybrid; USD 47,000 - 65,000; Full time

Benefits offered by this job

Health benefits

HSA with employer

Job summary

Ovation Healthcare is seeking an Onboarding Specialist to support People Operations in Franklin, TN. This onsite role handles onboarding, records management, HRIS entry, and compliance tasks within a collaborative team.

The position emphasizes in-office duties, with hybrid options and HIPAA‑compliant work environment requirements. Experience with Workday or similar HRIS is preferred and MS Office proficiency is necessary.

Qualifications

• Highschool graduate or GED demonstrates foundational qualifications.
• Experience with Workday or similar HRIS/ATS preferred.
• MS Office proficiency required.

Responsibilities

• Be in office at least 4 days per week (Brentwood, TN).
• Help with On-Boarding new employees; help with termination paperwork
• Serve as the liaison between People Operations and IT for all outgoing and incoming laptops
• Coordinate with the People Operations Generalist on company‑wide emails; set up meetings; review and distribute mail
• Maintain Employee Records and keep up with all the paper and non-paper files
• Review People Operations check requests and invoices and allocate expenses to the correct cost centers
• Assist with Recruiting needs
• Provide administrative support to the People Operations Generalist and broader People Operations team
• Monitor background checks and communicate findings to the People Operations Generalist
• Responsible for I‑9 compliance, conduct I‑9 meetings and continual audit compliance
• Help maintain Workday (org structure, etc.)
• Process onboarding for contractors
• Assist with reports for leadership, etc.
• Assist with audits, as required
• Support People Operations activities related to mergers, acquisitions, and employee rebadges, including documentation, data coordination, onboarding, and employee communications

Skills

Administrative experience

Data entry

HR knowledge

Education

High school diploma or GED

Tools

Workday

MS Office

HRIS/ATS

Job description

Ovation Healthcare is seeking an Onboarding Specialist to support People Operations in Franklin, TN. This onsite role handles onboarding, records management, HRIS entry, and compliance tasks within a collaborative team.

The position emphasizes in-office duties, with hybrid options and HIPAA‑compliant work environment requirements. Experience with Workday or similar HRIS is preferred and MS Office proficiency is necessary.