Onsite Payroll & HR Operations Lead (Multi-Entity)

Segrera Associates; Coral Gables (FL); On-site; USD 75,000 - 110,000; Full time

Job summary

Segrera Associates is collaborating with a Coral Gables client to fill a Payroll Manager role that is 100% onsite. This individual contributor position will balance payroll duties with HR coordination in a hands-on, fast-moving environment.

Responsibilities include multi-entity payroll processing, benefits coordination, onboarding/offboarding, reporting for leadership and the board, and helping transition from a PEO to in-house HR infrastructure while maintaining data integrity and compliance.

Qualifications

• 8+ years in payroll or HR/payroll operations
• Experience multi-entity or multi-state payroll
• Exposure to PEO environments (TriNet or similar)
• Strong proficiency in Excel and PowerPoint for reporting

Responsibilities

• Process bi-weekly payroll for ~40–50 employees across multiple sub-family office entities
• Manage payroll inputs including wages, bonuses, taxes, deductions, and benefits coordination
• Support transition and coordination of payroll activities currently administered through PEO structure
• Ensure accuracy and compliance with federal, state, and local payroll tax regulations
• Generate payroll reports for leadership and board-level reporting
• Maintain payroll records and audit-ready documentation
• Support onboarding and offboarding processes (employee setup, documentation, IDs, system access)
• Maintain employee records and confidential HR files
• Assist with performance management process tracking and documentation
• Coordinate basic compliance and HR reporting requirements
• Support recruiting coordination efforts; potential use and administration of ATS functionality
• Partner with recruiting coordinator on hiring logistics and candidate tracking
• Prepare PowerPoint presentations and reporting packages for board and leadership meetings
• Support HR-related analytics and workforce reporting from payroll/HR systems
• Assist in developing and improving HR and payroll processes as the organization scales
• Ensure data integrity across payroll and HR systems

Skills

Payroll management

HR coordination

Reporting & analytics

Discretion

Tools

Excel

PowerPoint

ATS

TriNet

Job description

Segrera Associates is collaborating with a Coral Gables client to fill a Payroll Manager role that is 100% onsite. This individual contributor position will balance payroll duties with HR coordination in a hands-on, fast-moving environment.

Responsibilities include multi-entity payroll processing, benefits coordination, onboarding/offboarding, reporting for leadership and the board, and helping transition from a PEO to in-house HR infrastructure while maintaining data integrity and compliance.