Onsite Operations & Bookkeeping Coordinator | Austin

Alotten; Austin (TX); On-site; USD 60,000 - 70,000; Full time

Job summary

Karst Companies in Austin, TX is seeking a detail-oriented Office Administrator to support day-to-day operations in a small, newly remodeled South Austin office. The role combines office management, bookkeeping, and coordination for properties and entities, with four days per week on site.

Responsibilities include maintaining QuickBooks across three entities, handling bill pay and banking, calendar management, travel logistics, notary services, and preparing expense reports.

Qualifications

• Experience managing day-to-day office operations and bookkeeping.
• Ability to communicate with a wide variety of people in-person, over the phone, or over email.
• Notary or willingness to become a notary.

Responsibilities

• Support day-to-day operations of the south Austin office.
• Keep the office organized for a small team of onsite employees.
• Coordinate property maintenance and scheduling across entities.
• Set up office systems and processes as the space comes online.
• Maintain QuickBooks across three entities; manage bill pay and banking.
• Create and maintain a centralized document hub for key documents.
• Track vehicle/trailer/boat registrations and insurance lines.
• Reconcile bank accounts and expenses monthly across entities.
• Manage calendars for properties and executives; coordinate travel and logistics.
• Prepare and reconcile expense reports; provide notary services.

Skills

Notary

Communication

Organizational skills

Onsite work

Office coordination

Tools

QuickBooks

Job description

Karst Companies in Austin, TX is seeking a detail-oriented Office Administrator to support day-to-day operations in a small, newly remodeled South Austin office. The role combines office management, bookkeeping, and coordination for properties and entities, with four days per week on site.

Responsibilities include maintaining QuickBooks across three entities, handling bill pay and banking, calendar management, travel logistics, notary services, and preparing expense reports.