Onsite Office Manager & Admin

Midwest Startups; Brooklyn Center, Northern (MN, KY); Hybrid; USD 36,000 - 41,000; Full time

Benefits offered by this job

Health, dental, short-term disability,

vision coverage

401(k) with 4% company match

$26.00-$30.00 Per Hour

PTO, sick days, and paid holidays

Unlimited cold brew coffee

Job summary

Bizzy Coffee is seeking an Office Manager & Administrator to join our growing team. This role is 100% onsite at our corporate HQ in Minneapolis, MN and serves as the face of Bizzy Coffee while ensuring seamless administrative coordination.

You will manage invoices, welcome guests, coordinate supplies and events, supervise temporary staff, and act as a central communications hub to keep the office running smoothly in a fast-paced environment.

Qualifications

• High school diploma or GED.
• Strong organizational skills with high attention to detail.
• Excellent verbal and written communication.
• Customer-service mindset with professional demeanor.
• Ability to multitask and manage competing priorities.
• Experience with order entry systems and ERPs.
• Bilingual Spanish/English read & write required.

Responsibilities

• Office Management: 7AM–4PM; in-office hours required.
• Reception Leadership: greet guests with a 5-star professional demeanor.
• Morning Readiness: ensure office show-ready by 8:00 AM and prep spaces.
• Security & Vetting: enforce appointment-only policy and verify visitors.
• Communication Hub: relay maintenance, deliveries, and guest arrivals.
• Kitchen & Breakroom Care: manage cleaning service and keep areas tidy.
• Supply & Event Management: audit orders and coordinate catering.
• Temporary Employee Management: liaison with staffing agencies.
• Sales Sample Ownership: manage sampling requests, packing, and inventory.
• Shipping & Receiving: handle mail and deliveries.

Skills

Strong organizational skills

Excellent verbal and written comms

Customer-service mindset

Multitasking & prioritization

Bilingual Spanish/English

Face-to-face guest relations

Education

High school diploma or GED

Tools

ERP systems

Job description

Bizzy Coffee is seeking an Office Manager & Administrator to join our growing team. This role is 100% onsite at our corporate HQ in Minneapolis, MN and serves as the face of Bizzy Coffee while ensuring seamless administrative coordination.

You will manage invoices, welcome guests, coordinate supplies and events, supervise temporary staff, and act as a central communications hub to keep the office running smoothly in a fast-paced environment.