Onsite Office Assistant — Front Desk & Events (31 hrs/wk)

Macalester College; United States; On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Retirement plan (10%)

Job summary

Macalester College in Saint Paul, Minnesota, seeks an Office Assistant in Advancement to provide clerical, reception, and operational support. You will manage the front desk, process mail and invoices, support meetings and onboarding, and assist with donor and event activities.

This full-time onsite role (31 hours per week) requires flexibility for evenings and weekends during key events like Reunion, and you will collaborate with ITS, Facilities, HR, and division staff to keep the office

Qualifications

• Performs clerical and front-desk duties including mail, invoicing, and calendar access.
• Supports meetings, onboarding, and division-wide events.
• Proficient in Google Workspace and CRM for communications and records.

Responsibilities

• Maintains reception area and supplies.
• Manages mail, deliveries, and calendar access.
• Coordinates guest visits, parking, and RSVPs for events.
• Processes vendor invoices and subscriptions; manages resources.

Skills

Reception & admin support

Scheduling

Customer service

Google Workspace

CRM

Education

High School Diploma

Associate’s Degree preferred

Tools

Google Workspace

Microsoft Office

CRM

Job description

Macalester College in Saint Paul, Minnesota, seeks an Office Assistant in Advancement to provide clerical, reception, and operational support. You will manage the front desk, process mail and invoices, support meetings and onboarding, and assist with donor and event activities.

This full-time onsite role (31 hours per week) requires flexibility for evenings and weekends during key events like Reunion, and you will collaborate with ITS, Facilities, HR, and division staff to keep the office